Accounting & AP Clerk II

Accounting & AP Clerk II

Location Wilmington, MA

Onsite, Hybrid or Fully Remote

Onsite

Status Full-Time

Reports To AP Manager

FLSA Status Non Exempt/ Hourly

Management Position No

Compensation Min $46,100

Compensation Max $67,500

Position Overview

Company Overview

At Kovalus Separation Solutions (KSS), we are dedicated to transforming the landscape of separation technologies by leveraging synergies across membrane filtration, ion exchange, evaporation, drying, and other advanced process technologies. Our solutions support customers in the food and beverage, dairy, life science, and industrial markets by enabling product concentration and purification, removal of contaminants, recycling of valuable process chemicals, production of high-purity water, and treatment of wastewater for safe discharge or reuse.

Responsibilities

Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries

Maintain and track monthly utility service provider invoices

Operate proficiently in supplier portals as well as multiple internal accounting systems

Process, verify, and reconcile invoices using 2-way match

Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting

Resolve supplier inquiries by researching and producing results in an accurate and timely manner

Work closely and develop relationships with KSS business partners and suppliers

Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts

Oversee Internal Check Request process, with consideration to urgency

Maintain organized records for audit and reference purposes

Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.

Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.

Email supplier remittance confirmations for payments issued

Assist with annual 1099 preparation

Work on special projects as needed

Qualifications

Preferred:

Associates’ degree in Accounting or finance preferred

Minimum 5+ years finance or accounts payable experience

Familiarity with entering and processing Invoices Ability to work independently as well as part of a team Excellent organizational skills combined with strong attention to detail

Comprehensive knowledge of Excel as well as other Microsoft Office tools

Excellent written and verbal communication skillsERP systems experience a plus

Diversity, Equity & Inclusion

Kovalus Separation Solutions is committed to creating an inclusive workplace where diversity is valued and respected. We welcome applications from qualified candidates regardless of gender, gender identity or expression, age, disability, marital status, ethnicity, nationality, religion or belief, sexual orientation or any other characteristic protected by applicable law.

We believe that diverse perspectives strengthen our organization and contribute to better solutions for our customers and communities.

Kovalus offers a comprehensive package that includes:
Medical (3 plan options), Dental (2 plan options) and Vision plan insurances; 401K (6% company match & fixed company contribution based on seniority); health savings and flexible spending accounts; company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents; disability insurances (short-term policy is company paid & long-term is split between company and employee);

voluntary insurance plans for Accident, Critical Illness and Hospital Indemnity; business and personal travel insurance; 10 paid holidays; vacation time starting at 3 weeks; 48 hours sick time; employee assistance program; educational assistance program; referral bonus; bereavement leave.

All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.