Financial Analyst, Post-Award, Office of Projects

Position: Financial Analyst, Post-Award, Office of Sponsored Projects
Job Posting Title

Financial Analyst, Post-Award, Office of Sponsored Projects

Hiring Department

Office of Sponsored Projects

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

AUSTIN, TX

Job Details

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas  mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission;

award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

This position is responsible for the financial management and analytical support of sponsored programs within OSP Post-Award's Grants Financial Management team. The Financial Analyst conducts data-driven reporting and variance analysis and assists with key financial processes including LOC draws, receivables, refunds, and payment reconciliation. This role serves as an analytical and operational resource for the team, leveraging reporting and automation tools to improve financial accuracy and efficiency across the sponsored programs portfolio.

Responsibilities

• Assists with Funds Management within the Office of Sponsored Projects, reviewing processes for efficiencies and contributing to tools that improve workflow.
• Conducts financial and operational analysis, including trend analysis, variance reviews, and reporting, leveraging manual and automated reporting tools to enhance financial decision-making.
• Escalates and communicates financial issues, providing timely updates on analytics deliverables and receivables activity.
• Processes weekly Letter of Credit (LOC) draws, including preparation of draw reports, creation of supporting vouchers, review of LOC account balances, and income adjustments. Ensures appropriate fund placement for sponsored projects and conducts post-draw reconciliation to verify accurate fund application and maintain correct project balances.
• Assists with processing refunds on sponsored funds by preparing required documentation and coordinating submission through appropriate systems. Maintains status logs to support timely completion.
• Assists with day-to-day sponsored receivables activities, including monitoring outstanding balances, preparing aging and status reports, and tracking incoming payments such as wire transfers, ACH claims, and cash transfers. Research routine discrepancies, including delayed or misapplied funds, compiles supporting documentation for review, and initiates routine collection communications with university departments and external agencies. Maintains related records.
• Supports program reviews and operational audits, identifying efficiency opportunities and recommending workflow improvements.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree.
• At least 5 years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.
• Experience in research administration and governmental or commercial accounting.
• Experience with costing allocations, reporting and analyzing substantial amounts of data.
• Ability to review and…