More jobs:
Administrative Assistant - External Communications Position
Job in
Melbourne, Brevard County, Florida, 32935, USA
Listing for:
Embraer
Part Time, Contract
position
Listed on 2026-11-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Finance Assistant, Business Administration, PR / Communications -
Business
Office Administrator/ Coordinator, Finance Assistant, Business Administration, PR / Communications
Job Description & How to Apply Below
** This is a contract position with part time hours**
Workload: 30 hours per week
Financial & Payment Support- Execute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies.
- Follow up with Finance on invoices approved and ready for payment.
- Support budget tracking and control for the External Communications department.
- Prepare and provide regular payment and budget status reports to department leadership.
- Manage suppliers' monthly administrative processes, including:
- Requesting invoices for recurring fees
- Requesting monthly activity reports
- Tracking deliverables and workload
- Provide visibility to leadership on supplier workload and contract status.
- Maintain constant coordination with the Procurement team to support local contracts.
- Assist with the review, adjustment, and amendment of existing contracts, ensuring alignment with internal processes.
- Support U.S. sponsorship processes by assisting with governance, tracking, and documentation flow.
- Follow up on approvals and activities within Compliance and Procurement systems.
- Interface with sponsors to collect invoices, sponsorship agreement signatures, and required reports.
- Handle ad-hoc administrative requests within the Communications area, including:
- Visits and events support
- Travel arrangements
- Press-related logistical activities
- Attend meetings as required and organize materials, documentation, and records.
Provide administrative and financial-process support to the Government Relations and Embraer Foundation departments, including:
- Payment processing
- Financial reporting support
- Sponsor ships, memberships, and related documentation
Embraer is an equal opportunity employer
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