Finance Operations Coordinator

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Finance Operations Coordinator

Finance Full Time Melville, NY, US

3 days ago Requisition

Salary Range: $24.04 To $28.85 Hourly

Position Summary

Echelon is seeking an organized, detail-oriented Finance Operations Coordinator to carry out day-to-day accounting, billing, payment, and financial operations of the Corporate Finance department.

This position combines accounting and finance support with hands-on financial operations in a transaction-intensive payments environment. The Finance Operations Coordinator will perform accounts payable and vendor management, customer billing, sales agent payments, accounts receivable and collections, merchant account maintenance, transaction and account research, reconciliations, financial reporting, and monthly close activities.

The role works closely with Finance, Operations, Risk, Compliance, Sales, Technical Support, customers, vendors, and other business partners to maintain accurate financial and merchant records, resolve discrepancies, and ensure recurring financial processes are completed accurately and on time.

The successful candidate will be comfortable working with financial data, communicating directly with customers and vendors, investigating discrepancies, coordinating across multiple departments, and managing multiple recurring processes and deadlines.

Key Responsibilities Accounting & Financial Operations

• Execute day-to-day accounting and financial operations of the Corporate Finance department.
• Perform monthly accounting and financial close tasks, including account reconciliations, supporting schedules, research, and documentation.
• Reconcile billing, customer payments, vendor payments, merchant activity, sales agent payments, and other financial information and investigate identified differences.
• Prepare recurring Excel schedules, analyses, reconciliations, and financial reports.
• Maintain complete and organized supporting documentation for financial transactions, vendor invoices, account adjustments, billing, payments, and other finance activities.
• Research accounting and transaction discrepancies and drive their resolution.
• Prepare ad hoc financial analyses and reports and execute special project tasks for Finance management.
• Verify the accuracy, completeness, and integrity of financial and operational information used by the Corporate Finance department.
• Review and process invoices, prepare vendor payments for approval, and maintain accurate accounts payable records.
• Review vendor invoices for accuracy, appropriate supporting documentation, and consistency with applicable purchase arrangements or services received.
• Complete vendor onboarding tasks and maintain accurate vendor information and documentation.
• Work directly with vendors and internal stakeholders to investigate and resolve invoice, payment, or account discrepancies.
• Maintain organized vendor records and supporting documentation.
• Track outstanding vendor invoices and payment status.
• Address vendor inquiries regarding invoices, payments, billing matters, and account issues.
• Prepare vendor-related analyses and reports and execute vendor management tasks for Finance management.
• Identify and
  ** escalate
  * * unusual vendor charges, duplicate invoices, discrepancies, or other exceptions requiring additional review.

Billing, Accounts Receivable & Collections

• Prepare and execute weekly and monthly customer billing processes, ensuring completeness, accuracy, and timely processing.
• Perform accounts receivable tasks, pursue customer collections, follow up on payments, and track collection vendor activity.
• Research and resolve billing discrepancies, customer payment differences, transaction disputes, and account-level financial issues.
• Maintain accurate records of billing changes, adjustments, customer payments, collections activity, and related account matters.
• Communicate directly with customers and internal stakeholders to address outstanding balances, payment questions, and billing inquiries.
• Reconcile customer billing, collections, payments received, and underlying merchant activity.
• Maintain appropriate documentation supporting billing, receivable, and collection activity.
• Escalate material or recurring billing and collection issues to Finance management.
• Calculate, review, and prepare weekly and monthly payments to sales agents and other distribution partners.
• Research discrepancies or…