Purchasing Assistant

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3‑time recipient of the Food service and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage and a comprehensive benefits package.

• medical
• dental
• vision
• short term disability
• long term disability
• 401K with company match
• group life insurance
• flexible spending
• paid time off
• paid holidays

Why You’ll Love Working Here

• Make a Difference:
  Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit:
  Be part of a supportive and dynamic team environment.
• Growth Opportunities:
  Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits:
  Enjoy a rewarding package that reflects your contributions.

Overview

The Purchasing Assistant supports the purchasing team by processing and tracking direct ship purchase orders and providing day-to-day support to Equipment Purchasing Specialists. This role helps ensure orders are accurate, acknowledged by vendors, and progressing according to expected delivery timelines. The position requires strong attention to detail, organization, follow-through, and communication with vendors and internal teams to identify and resolve order-related issues.

Essential

Functions

• Create and process direct ship purchase orders, verifying pricing, quantities, item information, and ship-to details.
• Track vendor acknowledgments and confirm receipt, pricing, and expected ship dates.
• Maintain accurate purchase order information and update orders based on approved changes or vendor information.
• Monitor open purchase orders and follow up on outstanding, overdue, or incomplete orders.
• Follow up with vendors regarding order status, lead times, backorders, shipping updates, and tracking information.
• Communicate order changes, delays, or other concerns to Equipment Purchasing Specialists and appropriate internal teams.
• Assist in researching and resolving pricing, quantity, shipment, or other purchase order discrepancies.
• Escalate significant vendor or order issues to the appropriate Purchasing Specialist or manager.
• Support Equipment Purchasing Specialists with order entry, purchase order updates, documentation, and issue resolution.
• Maintain organized purchasing records and vendor documentation.
• Support Equipment Purchasing Specialists, the Director of Purchasing, and the VP of Supply Chain with departmental goals, projects, and reporting as assigned.
• Perform other purchasing and administrative duties as needed.

Minimum Qualifications Experience and

Education:

• High school diploma or GED required.
• One to two years of purchasing, procurement, order management, or related experience required.

Knowledge,

Skills And Abilities

• Proficiency with Microsoft Office applications and Windows-based systems.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to…