Accounts Receivable Specialist

Description We are looking for an Accounts Receivable Specialist to join a hotel finance team in Miami Beach, Florida on a contract basis with the potential for a permanent position. In this role, you will help keep billing and payment activity accurate, timely, and well-documented while partnering with teams across the property to support smooth financial operations. This position is ideal for someone who is organized, detail-oriented, and comfortable managing multiple account types in a fast-paced hospitality environment.

Responsibilities:

- Create and distribute invoices for guest stays, corporate accounts, group business, special events, and external booking partners.

- Prepare both advance and final billing documents for group reservations, meetings, and catered functions.

- Apply incoming funds from credit cards, bank wires, checks, and other approved payment methods to the correct accounts.

- Investigate unidentified deposits and support account matching to ensure payments are properly reconciled.

- Balance guest ledgers, group receivables, partner accounts, and other outstanding balances to maintain accurate records.

- Verify tax-exempt billing files and confirm required supporting documents are complete and current.

- Record and reconcile catering and event-related charges using contracts, banquet details, and event documentation.

- Answer billing questions from guests and internal departments, research discrepancies, and assist with chargebacks or payment disputes.

- Maintain organized financial records and contribute to month-end reconciliation and close activities while following established accounting controls. Requirements

- High school diploma or equivalent required.

- At least 2 years of experience in hospitality accounting, with a strong focus on accounts receivable functions.

- Hands-on experience with billing, cash application, receivables processing, and payment posting.

- Familiarity with hotel accounting operations, including coordination with income audit or night audit activities.

- Working knowledge of hotel property management or accounting systems, or the ability to learn comparable platforms quickly.

- Strong accuracy, organization, and attention to detail when handling invoices, reconciliations, and supporting records.

- Effective communication and customer service skills with the ability to work cross-functionally in a fast-paced setting.

- Ability to prioritize multiple deadlines and resolve account issues efficiently.

Please send your resume to brenda.arce@roberthalf

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