Accounting Administrative Assistant

JOB PURPOSE

• Support and assist the accountant manager with daily tasks in Contador Miami's office.
• Receive, process, manage and file paperwork.
• Attend to clients via email, phone call, and in person.
• Use Leafnet as the primary tool to manage clients and related services.

SKILLS AND QUALIFICATIONS

• Bachelor's degree or equivalent
• One year of experience as administrative assistant or a related field.
• One year of experience as accountant/financial specialist or a related field.
• Knowledge on tax preparation
• Must be analytical and resourceful.
• Must have the ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• English desired, Spanish is a must.
• Above average time-management skills.
• Great interpersonal skills.
• Attention to detail and organization are critical to this role.
• Excellent organizational and analytical skills, multitasking skills, and priority criteria.
• Be proactive and self-driven to fulfill all job responsibilities without close supervision.
• Customer service orientation is a must.
• Ability to multitask and perform duties outside of the scope of work when necessary.
• Proficient in Microsoft Office and Teams environment.

RESPONSIBILITIES AND SPECIFIC DUTIES

• Serve as liaison between clients and the accountant manager. This includes receiving and screening phone calls and visitors, answering with tact and diplomacy, taking messages, and directing calls appropriately.
• Coordinate work with other staff as needed.
• Make calls to governmental offices.
• Perform some accounting duties, like tax return preparation and bookkeeping reviews.
• Maintain active communication with corporate departments.
• Prepare and maintain tasks and databases report.
• Provide constant feedback to the accountants and sales team, ensuring internal communication for a more efficient process.
• Maintain the confidentiality of company and client information in accordance with established policies.
• Perform other duties and special projects as assigned by the department head.
• Customer service:
  This position requires direct communication with clients.
• Schedule meetings and send emails.
• Handle printing, faxing, mailing, copying, scanning, filing, and emailing documents.
• Compose and prepare letters.
• Impeccable use of Leafnet to place orders, apply payments, complete projects, and document interactions.
• Follow up with actions and services and leads.
• Determine priority of matters of attention for the accountant manager; redirect matters to staff to handle, or handle matters personally, as appropriate.