Temp Administrative Support - Herbert Wertheim College of Medicine

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Office Coordinator to join their team of professionals.

Duties Include

• Coordinate and oversee the daily administrative operations of the Herbert Wertheim College of Medicine Dean's Office front desk, ensuring efficient workflow and exceptional customer service.
• Serve as the primary point of contact for the Dean's Office by professionally greeting visitors, responding to inquiries, directing incoming calls, and facilitating communication among faculty, staff, students, and external stakeholders.
• Provides administrative support to the Dean and Special Assistant, including coordination of meetings, appointments, correspondence.
• Provide backup support to the Special Assistant, including calendar managements, meeting coordination, and prioritization of requests requiring immediate attention.
• Coordinate conference room reservations, catering services, visitor accommodations, and parking permits.
• Support the Special Assistant in the planning, coordination, and execution of visits, meetings, tours, lunches, and special events involving donors, distinguished guests, community partners, senior university leadership, and other VIP constituents. Assist with logistical arrangements, itineraries, meeting materials, catering, transportation, facility coordination, and visitor accommodations to ensure a professional and seamless experience.
• Office procurement activities, including the ordering and inventory control of office supplies.
• Maintain and update logs, contact lists, and tracking systems to ensure accuracy, compliance, and accessibility of information.
• Coordinate internal and external correspondence, mail distribution, and inter-campus deliveries, ensuring timely and professional communication.
• Submit medzen tickets for all Dean's office meetings.
• Assist with Travel Authorizations, Expense Reports, Non-Travel Expense Reimbursements, and the collection of supporting documentation for monthly reconciliations.
• Handle sensitive, confidential, and protected information in accordance with university policies and applicable regulations, including FERPA and HIPAA requirements.

Job Category

Temporary

Minimum Qualifications

High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

Work Schedule

8:30AM-5:00PM

Advertised Salary

$38,000

Pre-Employment Requirements

Criminal Background Check

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.
Upon completing an assignment, employees may apply for a position on FIU Careers.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: (Use the "Apply for this Job" box below)..

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5…