Program Coordinator - Moss School of Construction

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Provides administrative and operational day-to-day support for the organization's Pre-Apprenticeship and Apprenticeship Programs across Florida as they relate to participant intake, registration, student information, recordkeeping, reporting, compliance, recruitment, and program activities in collaboration with the Florida Department of Education (FLDOE) under the supervision of the Director of Program Administration.

• Maintains accurate and current student and participant records, including enrollment, attendance, grades, progress, completion, and other required program information. Maintains organized digital and physical files and assures that records are complete, accurate, current, confidential, and readily available for program reporting and compliance purposes.
• Compiles and analyzes student and program data and assists with the preparation and maintenance of reports, spreadsheets, summaries, rosters, forms, presentations, tracking systems, and other program materials to support program administration, monitoring, reporting, and quality improvement initiatives.
• Assists with the preparation, compilation, organization, and review of documentation required for Florida Department of Education (FLDOE) reporting and compliance. Monitors participant records and program documentation for completeness and accuracy and assists with identifying and resolving missing, incomplete, or inconsistent information and preparing for FLDOE monitoring, reviews, audits, and other compliance-related activities.
• Coordinates and assists with the scheduling and implementation of orientations, meetings, training activities, and other program-related activities, including program events, participant registration, attendance, materials, setup, breakdown, and participant support.
• Assists with the coordination and administration of Pre-Apprenticeship and Apprenticeship Program activities across multiple locations throughout Florida and supports recruitment, participant outreach, and other initiatives related to the continued growth and development of the programs.
• Communicates with program participants and serves as an administrative liaison between participants, program staff, administrators, and other stakeholders to obtain required information, verify documentation, provide program information, respond to routine questions, and conduct necessary follow-up.
• Performs administrative duties supporting program operations, including filing, scanning, data entry, scheduling, document preparation, correspondence, follow-up communications, and other logistical and administrative activities. Assures that assigned responsibilities are completed accurately, timely, and in accordance with applicable policies and procedures.

Minimum Qualifications

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Job Category

• Administrative

Advertised Salary

$40,000 - $47,840

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Criminal Background Check

Disclosures

Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: (Use the "Apply for this Job" box below). To obtain a paper copy of the report, please…