Library Specialist - Herbert Wertheim College of Medicine

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Library Specialist to join our team of professionals

Duties

• Coordinates the day-to-day operations of the Medical Library unit, including assessing and resolving operational needs of its faculty, staff, and students, ensuring compliance with policies and procedures.
• Serves as the University's credit card user for the Medical Library unit and project related transactions. Assures compliance and adherence to the university credit card policies and procedures. Reconciles the generated credit card revenues and processes the appropriate corresponding entries.
• Oversees the Medical Library's operational and capital budget expenditures, including reconciling monthly expenses, and resolving issues with Finance.
• Purchases/receives office supplies and print collection materials for the library using departmental credit card.
• Manages all aspects of internal and external correspondence, including print materials, mail and package delivery. Addresses delivery issues with the FIU mailroom and vendors.
• Coordinates faculty travel, meeting requests, submission, reimbursement processes, and institutional and faculty individual membership dues.
• Serves as liaison to Finance, Human Resources, Key Control, Maintenance and other units to ensure efficient Medical Library operations.
• Develops internal operation procedures and revises office procedure manuals.
• Manages the Medical Library's personnel processes, the Help Desk employees' work schedule, ensuring staff timesheet input, tracking staff absences, approving time worked and exceptions, handling terminations and related paperwork.
• Works with Course Reserve Textbook lists, verifying catalog holdings and updating list with statuses held or not held by the library. Places orders, receives, and processes print materials. Uploads textbook lists, invoice copies, and executed contracts to SharePoint.
• Processes invoices in Alma for inventory and audit purposes. Verifies PSOFT for voucher details before submitting the copies of invoices to the Accounts Payable. Coordinates with vendor contacts and vendor's office at FIU to establish/update vendor records in PSoft. Responds to payment inquiries from the vendor accounting services.
• Serves as the Library Advisory Committee (LAC) secretary.
• Assists with special projects and initiative, data collection and/or analysis.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Performs essential duties in emergencies such as hurricanes, storms, and/or any other university emergency closing. Is expected to be available to report to work as needed during university emergency closing with appropriate notification from a department administrator.

Minimum Qualifications

High school diploma or GED and five (5) years of related experience or Bachelor's degree and two (2) years of related experience.

Job Category

Staff

Advertised Salary

$36,000-$38,500

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Expanded Background Check

How To Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or…