Bookkeeper & Office Assistant; Part Time

Position: Bookkeeper & Office Assistant (Part Time)
Onsite (Midland, MI) | Part-time, 10-12 hrs/week | $20-$24/hr About the Job

We're looking for a detail-oriented Bookkeeper & Office Assistant to support the day-to-day financial and administrative operations of our office. This is an ideal opportunity for someone who enjoys working independently, staying organized, and helping a small team operate efficiently.

This person will be able to choose a schedule during normal business hours that works for them but are required to come into the office at least twice per week.

Primary Responsibilities Bookkeeping

• Manage weekly bookkeeping:
• Payroll with Quick Books Online assistance
• Invoicing
• Monthly reports for billable time of employees and contractors
• Accounts payable and receivable
• Expenses
• Tax preparation support
• Contractor invoices
• Reconcile bank and credit card accounts
• Maintain accurate financial records in Quick Books Online
• Manage employee benefits, including health insurance, retirement plans, and business insurance policies
• Manage client contracts and maintain contract records
• Monitor project budgets and assist with financial tracking
• Coordinate with company's CPA and prepare financial records for tax filings
• Prepare monthly financial reports and present updates to the president

Office Administration

• Coordinate with vendors for office maintenance, equipment and repairs
• Order and maintain office supplies
• Maintain employee records and assist with onboarding paperwork
• Organize and maintain digital and physical filing systems
• Assist with other administrative projects as needed

Qualifications

• 2+ years of bookkeeping (preferably in Quick Books Online) or accounting experience preferred
• Experience working in a small business environment is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and prioritize tasks
• Strong written and verbal communication skills
• High level of integrity and discretion when handling confidential financial information

Skills Needed

• Friendly, professional, and service-oriented
• Reliable and dependable
• Self-starter
• Accounting and bookkeeping experience

Software Experience

• Mastery in Quick Books Online
• Proficient in Microsoft Suite (Outlook, Excel, Word, PowerPoint)

Education

• Associate or Bachelor's degree in business, accounting or a related field