Administrative Manager

Position: Administrative Manager (88686)
Administrative Manager

Location:

Minneapolis (11603) - Minneapolis, MN 55447

Salary Range $65,000.00 - $75,000.00 Salary/year

Category Corporate

About Inter-Con Security

Founded in 1973, Inter-Con Security Systems, Inc. is a leading security and facility support services provider, employing thousands of professionals worldwide. Inter-Con provides customized security solutions to government agencies, transportation systems, critical infrastructure, and commercial clients while maintaining an unwavering commitment to operational excellence, service quality, and employee development.

Position Summary

Inter-Con is seeking a highly organized and detail-oriented Administrative Manager to support a large-scale transit security operation in Minneapolis, Minnesota. This position serves as a key member of the management team and is responsible for workforce administration, operational reporting, payroll and billing support, scheduling coordination, compliance tracking, and administrative process management.

The Administrative Manager works closely with Operations, Recruiting, Finance, Scheduling, and Client Services teams to ensure accurate reporting, effective workforce administration, and seamless support of contract operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and possesses strong analytical and organizational skills.

Essential Duties and Responsibilities
Administrative Operations

• Provide administrative leadership and operational support for contract management and field operations.
• Prepare reports, correspondence, spreadsheets, presentations, and special projects as required.
• Maintain personnel records, operational documentation, and administrative files.
• Monitor employee status reports and workforce activity to ensure data accuracy.
• Respond promptly and professionally to calls, emails, and administrative inquiries.

Workforce Administration & Staffing Support

• Support workforce administration activities, including employee status tracking and reporting.
• Partner with recruiting teams to support staffing initiatives and workforce planning efforts.
• Track flex officer utilization and assist with re-recruiting and staffing coordination efforts.
• Monitor workforce activity and assist leadership with staffing-related reporting and documentation.
• Support scheduling activities during periods of increased operational demand.

Payroll, Billing & Financial Support

• Serve as the primary point of contact for daily Gantt reconciliation activities.
• Ensure accurate reporting of employee and subcontractor staffing hours to support payroll and billing processes.
• Provide payroll and billing support as required.
• Assist leadership in maintaining accurate labor utilization and workforce records.
• Support operational reporting and data validation efforts.

Compliance & Systems Administration

• Maintain accountability for access badges and coordinate activation and deactivation requests as needed.
• Monitor employee status reports, including zero-hours reporting, to ensure workforce records remain current and accurate.
• Serve as a Salesforce Subject Matter Expert (SME) and support case management activities associated with workforce administration and Gantt reconciliation.
• Ensure compliance with company policies, contractual requirements, and administrative procedures.

Reporting & Data Management

• Generate recurring and ad hoc reports to support leadership decision-making.
• Maintain large volumes of workforce and operational data with a high degree of accuracy.
• Analyze and reconcile administrative information from multiple sources.
• Support compliance reporting, workforce metrics, and operational performance tracking.

Cross-Functional Support

• Serve as a liaison between recruiting,…