Senior Accountant

SUMMARY OF PRIMARY FUNCTION

The Staff Accountant is responsible for assisting the Fiscal department in creating accurate and timely financial records for the organization. Prepares financial reports to funding sources. Assists with the processing of Accounts Payable and Payroll as well as provides general backup and support to the Fiscal Department. Helps recruit potential parents by providing information to them about the various program services and benefits offered to enrolled children and families.

ESSENTIAL

FUNCTIONS AND RESPONSIBILITIES Leadership

Assists in creating the vision and provides ongoing leadership for fixed asset management, which includes meeting all applicable regulatory requirements.

Develops problem-solving strategies for the operation and improvement of the program.

Develops and carries out accounts receivable and fixed asst inventory plans, policies and procedures in accordance with federal, state, and/or local regulations, Tri-Valley policies and procedures, and any other pertinent regulations or requirements.

Represents the programs and the agency in the community and with other agencies.

Involves program staff in planning and development of cash management, AR or fixed assets procedures and policies.

Coordinates planning and development with all appropriate program areas/staff to achieve a comprehensive integrated system.

Management and Oversight

Ensure maintenance of appropriate insurance coverage.

Manage and process all agency property and general liability insurance claims.

Facilitates agency biannual physical inventory is conducted according to Uniform Guidance.

Processes vehicle registrations and maintains appropriate files.

General Ledger Maintenance

Posts transactions to general ledger.

Creates journal entries when requested.

Verifies that journal entries in Abila are balanced and that agency cash available records are correct.

Adds, deletes, and makes changes to accounts and funds, when directed to by the Fiscal Director.

Accounting System

Develops and monitors journals of original entry.

Maintains an appropriate and consistent chart of accounts.

Enters in journal any corrections of posting errors, distribution of allocated costs and changes.

Cost Centers and Cost Pools

Develops charts of accounts for each cost center (grants and contracts) assigned.

Prepares and performs allocations of costs for cost pools assigned.

Establishes and maintains cost pools for costs that are allocated to more than one cost center.

Determines basis which each cost pool is to be allocated.

Determines appropriate grant/contract revenue and expense accounts and the restrictions on each.

Bank Reconciliation

Prepares the corporation monthly bank reconciliations.

Monitors and manages corporation issued checks that have not cleared after 90 days; issues replacement check or voids as appropriate.

Oversees reporting to state unclaimed property system.

Conducts reconciliations for Transit system accounts.

Reporting/Forecasting

Produces financial reports to funding sources on monthly, quarterly or semi-annual basis as required.

Assists in Preparation of information for the annual corporate wide audit.

Prepares financial reports for the Board of Directors, Chief Executive Officer and Program Directors of financial status.

Prepares cash requests to state, federal and local funding sources to maintain adequate cash flow.

Fixed Assets

Implements and maintains all processes related to tracking, controlling and disposal of agency fixed assets and ensures capitalization procedures are followed with respect to procurement, local, state and federal regulations and GAAP.

Establishes and maintains records and procedures necessary for the accountability of property and equipment inventory.

Develops and recommends policies and procedures regarding fixed asset management and ensures proper documentation for each step in the process.

Performs fixed asset accounting, including entries for additions, disposals and depreciation.

Collaborates with the Fiscal Director to ensure the reconciliation between the general ledger and fixed asset module.

Develops a procedure to inventory fixed assets and performs annual updates of inventory to verify the existence, nonexistence or transfer of an asset; makes necessary changes in the system.

Maintains accurate inventory data records and files with descriptions and locations.

Manages agency property taxes.

Agency Insurance

Develops policies and procedures regarding comprehensive bidding agency insurance packages.

Creates custom insurance…