Construction Office Admin: Scheduling, Docs & CRM Pro

The Administrative Assistant will play a key role in supporting daily office operations and ensuring smooth communication between clients, field crews, and management. This position is ideal for someone who thrives in a fast-paced environment, pays close attention to detail, and is comfortable juggling multiple tasks.

-Answer and direct incoming calls in a professional and courteous manner
-Greet visitors and provide general support to clients and team members
-Manage and organize project files, documents, and records
-Assist with scheduling appointments, meetings, and job site visits
-Prepare job estimates, proposals, and invoices as directed
-Communicate with insurance adjusters and clients to facilitate claims
-Order office and job site supplies, and maintain inventory levels
-Support project managers and field staff with administrative tasks
-Maintain accurate data entry in CRM and project management software
-Perform general clerical duties including scanning, filing, and emailing

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

4+ years of administrative or office support experience (construction industry a plus)

Proficiency in Microsoft Office (Word, Excel, Outlook);
Quick Books or project software is a plus

Strong organizational, time management, and communication skills

Ability to prioritize tasks and work independently in a fast-paced environment

Friendly, professional, and team-oriented attitude

Bilingual (English/Spanish) a plus

Emergency Reconstruction is a trusted general contractor specializing in disaster recovery and property restoration. We pride ourselves on delivering fast, reliable, and high-quality services to both residential and commercial clients. As we continue to grow, we are looking for a motivated and organized Administrative Assistant to join our team.

Please complete the form to apply for a position with us.