Administrative Specialist II

Overview

Under general supervision the purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department.

Performs related work as directed.

Minimum Education

• High School education or equivalent required.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training

• One to three years of administrative support, office, or related experience required.

Essential Functions

• Daily- 25%:
  Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily - 20%:
  Oversees and/or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily- 10%:
  Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
• Daily - 10%:
  Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
• Daily - 10%:
  Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly
  -10%:
  Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy
• Daily
  -10%:
  Researches and gathers information for projects and assist with the development of college wide reports.
• Daily
  -5%:
  Other duties as assigned.

Knowledge, Skills, And Abilities

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research. Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Equal Opportunity and Background

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President, Talent and Culture at , Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309

Employment is contingent upon the successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.