Temporary - Contrat Specialist, Accounts Payable

Established in 1879, Birks is a luxury jewelry store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.

Are you our hidden gem?

About the Role

Reporting to the Director, Financial Planning and Reporting, the Specialist, Accounts Payable will ensure that all the functions of the job are performed in a timely manner and conform to current procedures and authorities, including but not limited to the Delegation of Authority.

Key Responsibilities

• Timely entry of invoices for all assigned vendors; may include retrieving invoices from vendor websites. Emphasis will be on Trade vendors, including Service

• Research and resolve invoice-to-receiver price and quantity discrepancies, in cooperation with Inventory Control and Merchandising departments

• Review vendor statements regularly to identify missing invoices

• Follow up with stores and department heads for missing Service invoices

• Communicate in a timely manner with assigned vendors, to ensure good relationships

• Review and resolve negative payables, unmatched receipts and unallocated freight for assigned vendors

• Prepare quarterly reconciliations of key vendor statements for accrual purposes

• Ensure electronic archiving invoices is up-to-date and conforms to standardized naming conventions

• Suggest opportunities, if any, to increase efficiency and eliminate/minimize unnecessary tasks or procedures

• Ensure that payments are executed in a timely manner and conform to current procedures and authorities

• Prepare month-end reports such as negative payables, aged unmatched receipts and reports related to P-card use among others

• On a quarterly basis review key vendor statement reconciliations and prepare required accruals

• Work with external auditors during mid-year review and annual audit

• Provide information required by bank auditors and tax audits as needed

• Assist other team members with any reconciliation or other issues

Our ideal candidate has…

EDUCATION

CEGEP or equivalent

EXPERIENCE

4-5 years related experience

SKILLS

• Excellent communication and interpersonal skills

• Excellent organizational skills

• Excellent ability to prioritize and meet deadlines, as well as the ability to act with an appropriate sense of urgency

• Flexibility and adaptability to the different ways vendors operate

• Ability to embrace change

• Self-motivated, can work on his/her own with little supervision but also able to work as a team

• Bilingual:
French and English (spoken/written)
* Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate on a regular basis with employees and managers outside of Quebec.