Accounting Manager

JOB TITLE:

Accounting ManagerDIVISION:
Administration

REPORTS TO:

Director of FinanceFLSA STATUS:
Exempt

WORK HOURS:

Varies NATURE OF WORK:
The Accounting Manager serves as Valley’s accounting leader, reporting to the Director of Finance and working closely with the Chief Financial Officer. This position owns the integrity of the organization’s financial records, accounting and financial reporting systems, and internal controls; manages the monthly and year-end close; oversees program and grant accounting, cost allocation, and budget monitoring; and manages the annual financial statement, single, and funder audits.

The Accounting Manager supervises and develops the accounting staff, performs final review of accounting work product, and is accountable for timely, accurate, and compliant financial data used for management, board, funder, and regulatory reporting.

ESSENTIAL DUTIES:

Supervises and directs all accounting staff (Senior Staff Accountants, Staff Accountants, and Accounting Assistants), including assigning and reviewing work product, serving as the final point of escalation within the accounting function for accounting and grant compliance questions, conducting performance evaluations, and directing training and professional development.

Owns and manages the monthly, quarterly, and year-end close process, including maintaining the close calendar and performing final review and approval of journal entries, account reconciliations, and supporting schedules prepared by accounting staff.

Reviews and approves monthly reconciliations of all asset and liability accounts and personally prepares reconciliations of complex or higher-risk accounts to ensure validity and completeness.

Reviews and approves all monthly general ledger entries prior to posting, covering standard, recurring, and non-standard entries, including accruals, adjustments, and closing entries. Prepares complex and non-routine entries as needed.

Oversees the agency’s fixed asset schedule and reviews entries to reflect the addition, retirement, transfer, or sale of property or equipment. Establishes and maintains the fixed asset capitalization policy.

Oversees the agency’s prepaid expense schedule and amortization schedules, and reviews necessary adjustments for all agency notes payable and other long-term obligations.

Reviews and analyzes revenue and expense accounts on a monthly basis, identifying and directing necessary allocations, reclassifications, or adjustments. Prepares monthly financial statements with variance analysis and management commentary for the Director of Finance and CFO.Owns Valley’s personnel cost allocation process, reviewing and approving schedules that allocate salaries, wages, and fringe benefits across programs, grants, and funding sources in accordance with Valley’s cost allocation plan, approved indirect cost rate, and applicable funder time-and-effort documentation requirements.

Recommends updates to the cost allocation plan and supports development of indirect cost rate proposals.

Reviews and approves monthly and periodic grant reconciliations, comparing grant revenue and expenditures recorded in the general ledger to award budgets, grant agreements, and funder reporting requirements; ensures discrepancies are researched and resolved timely.

Leads the development, monitoring, and revision of grant and program budgets; tracks actual spending against approved budgets and communicates variances, projected over- or under-spending, and budget modification needs to the Director of Finance, CFO, and program leadership. Supports the Director of Finance and CFO in developing the annual organizational budget.

Reviews and approves grant billings, drawdowns, and reimbursement requests to federal, state, local,…