Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

An experienced Administrator is required at HMP Foston Hall on an interim basis. Are you a highly organised and proactive individual with a keen eye for detail? We're seeking a dedicated Administrator to provide essential support, ensuring the smooth and efficient running of office operations for a busy maintenance team. This role is perfect for someone who thrives in a busy environment and enjoys being the backbone of a team.

What You'll Be Doing As an Administrator, you'll be involved in a wide range of tasks crucial to our daily operations. Your responsibilities will typically include:
Office Management:
Managing general office duties such as handling incoming calls, managing correspondence (emails and post), and maintaining office supplies and equipment. Data & Record Keeping:
Accurately inputting, updating, and maintaining various databases, records, and filing systems (both digital and physical). Document Preparation:
Creating, formatting, and editing a variety of documents, reports, presentations, and spreadsheets using Microsoft Office Suite. Scheduling & Coordination:
Managing diaries, scheduling appointments, coordinating meetings, and arranging travel logistics as required. Communication:
Acting as a primary point of contact, professionally liaising with clients, suppliers, and internal staff. Support & Assistance:
Providing direct administrative support to specific departments or team members, assisting with projects, and undertaking other ad-hoc duties as needed. Financial Administration (Optional, depending on role):
Processing invoices, managing petty cash, or assisting with basic financial record-keeping. Key Skills Needed To excel in this role, you'll need a strong combination of organisational prowess, communication abilities, and technical skills:
Exceptional Organisation:
Ability to manage multiple tasks, prioritise effectively, and maintain systematic records. Time Management:
Efficiently manage your workload, meet deadlines, and adapt to changing priorities. Attention to Detail:
Meticulous accuracy in all administrative tasks, data entry, and document preparation. Clear Communication:
Excellent verbal and written communication skills for interacting with diverse individuals professionally. Microsoft Office Suite:
Strong command of Word, Excel, Outlook, and PowerPoint for various administrative tasks. Data Entry & Database Management:

Experience with entering data accurately and maintaining information systems. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.  

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