Weekend Receptionist

We are seeking a dynamic and friendly Receptionist-PRN to join our team and serve as the welcoming face of our organization. This role offers flexible, as-needed hours for individuals who excel at creating positive first impressions and managing administrative tasks efficiently. As a key point of contact, you will handle front desk operations, coordinate communications, and support office management functions to ensure smooth daily operations.

If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing exceptional customer support, this opportunity is perfect for you!

• Greet visitors and clients warmly, ensuring a positive experience from the moment they arrive
• Manage multi-line phone systems to answer inquiries, direct calls accurately, and take detailed messages
• Handle data entry tasks with precision using Microsoft Office applications and Google Workspace tools
• Maintain organized filing systems and manage document proofreading to ensure accuracy and professionalism
• Support office management duties such as calendar management, appointment scheduling, and basic bookkeeping using Quick Books
• Assist with clerical responsibilities including copying, scanning, faxing, and mailing documents
• Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining phone etiquette

• Proven experience in front desk or office administration roles with strong organizational skills
• Proficiency in multi-line phone systems and excellent phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse populations
• Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with Quick Books for bookkeeping and basic office management tasks
• Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Clerical experience including proofreading, filing, and document management
• Personal assistant or calendar management experience is a plus for supporting executive schedules
• Customer service expertise with a friendly demeanor and professional communication style

Join us in creating a welcoming environment where every visitor feels valued! This paid position offers an exciting chance to develop your administrative skills while supporting a vibrant team dedicated to excellence.