Administrative Assistant

Company Description

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Kensington Golf & Country Club is a private club in Naples, FL, known for its luxury amenities and high service standards. The club offers year-round activities, including championship golf, tennis, swimming, fitness facilities, a day spa, and both casual and formal dining. Members enjoy a wide range of social events designed to create a welcoming, vibrant community. The Club is recognized for its personalized, attentive service delivered by friendly, professional staff.

Job Summary (Essential Functions)

The Administrative Assistant provides administrative and organizational support to the General Manager and assists with the coordination of activities involving the Board of Directors and Club leadership. This position is responsible for maintaining accurate records, coordinating meetings and correspondence, preparing materials, and supporting the efficient operation of the Club's administrative office. The Administrative Assistant handles confidential and sensitive information with a high degree of professionalism and discretion and serves as an important administrative resource for the General Manager, Board Members, Management Team and Members.

Job

/ Task Duties:

• Provides day-to-day administrative and organizational support to the General Manager, including scheduling, correspondence, reports, presentations, special projects, and follow-up items.
• Manages the General Manager’s calendar and coordinates meetings, appointments, and other administrative commitments.
• Provides administrative support to the Board of Directors and Club committees, coordinating meeting schedules, notices, calendar invitations, and meeting logistics.
• Prepares and distributes Board and committee agendas, meeting packets, reports, and supporting materials.
• Collects and organizes reports and information from Department Managers, committee liaisons, and other contributors for Board and committee meetings.
• Attends Board and Finance committee meetings and prepares meeting minutes and related documentation.
• Maintains and distributes accurate and organized records of Board and committee agendas, minutes, rosters, schedules, resolutions, and other governance documents.
• Tracks Board and committee action items and assists the General Manager, committee chairs, and management liaisons with appropriate follow-up.
• Assists with Board retreats, Annual Meetings, Special Board Townhall meetings, committee appointments, and other Board- and committee-related activities.
• Assist with Board elections through Simply Voting.
• Maintains and updates the Club’s Board portal (Belles Board), ensuring Board and committee materials, records, and information are current and accurately organized.
• Maintains the highest level of confidentiality and discretion regarding information related to the General Manager, Board of Directors, Club committees, Members, employees, financial matters, and other sensitive or proprietary Club information.
• Coordinates meetings and assists with meeting room preparation, presentations, technology, and other meeting requirements.
• Provides back-up administrative support to the Director of Communications for the Kronicle and Club website as needed.
• Provides general support to the Administrative Office as needed and approved by the General Manager.
• Provides occasional support at Club events and functions, including welcoming and greeting Members, as requested from time to time.

Qualifications & Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, hospitality, communications, or a related field preferred.
• Private club, hospitality, association, nonprofit, or similar service-oriented experience preferred.
• Strong proficiency in Microsoft Outlook, Word,…