Secretary, Administrative​/Clerical

New Albany-Plain Local Schools New Albany Middle School - New Albany, Ohio Open in Google Maps

Job : 5973170

Final date to receive applications: Posted until filled

Posted: Oct 27, 2026 5:04 PM (UTC)

202 days/year

8 hrs/day

Salary commensurate with experience ($35,000.

- $50,000.)

The Secretary will perform a variety of secretarial and clerical duties to assist the building/department administration and staff to provide an efficient, safe and effective professional learning environment for students, staff and parents.

• Performs a variety of secretarial and clerical tasks to support the building/department administration and/or designee(s), including filing, record keeping etc.
  • Distributes mail and maintains electronic records and correspondences for the office/department/school.
  • Ensures the use of proper grammar, punctuation and spelling in oral, written, and electronic communications.
  • Demonstrates technological literacy in multiple technological platforms and software systems.
  • Prepares reports, surveys or reports for information.
  • Types, reproduces and distributes notices to staff, students and parents in a timely and accurate manner.
  • Greets visitors, answers phone and communicates effectively in routine, sensitive and confidential matters.
  • Exercises care in customer service with students, staff, parents, and the community as a whole.
  • Arranges appointments and maintains electronic records and schedules as assigned.
  • Orders and maintains varied inventories, including office supplies.
  • Creates and maintains a clean, safe, and efficient office environment.
  • Performs business and financial processes or procedures, as assigned.
  • Perform other duties as assigned by the Superintendent or his/her designee.
• To organize and coordinate the activities in the office assigned and be proficient in the use of office equipment in that area.
  • Respond to telephone callers in a courteous and helpful manner, routing telephone messages to the appropriate individuals, welcome visitors to the office.
  • Train personnel in the use of office equipment (e.g., copier, telephone system, fax machine) as needed
  • Work with parents or parent groups.
  • Order office supplies as needed.
  • Provide first aid within guidelines provided.
• In the building principal's offices, perform duties such as assigning duties and responsibilities to student help, volunteers, or other office help; assisting staff and students; and training staff in the use of office equipment.
• In the Athletic Office, perform duties such as assisting coaches, staff, and students; assisting with the preparations for recognition activities; and monitoring student athletic eligibility.
• In the Guidance Office, perform duties such as registering and scheduling students; scheduling college visitations; and assisting students with counseling needs.
• In the Nurse's Office, perform duties such as scheduling appointments; assisting parents, staff, and students; and overseeing the clinic area.
• In the Attendance and Business Offices, perform duties such as processing all matters relating to student attendance, student tardiness, and teacher attendance; processing all purchase requisitions from initial request to release of purchase order for payment; keeping an inventory of all school supplies and textbooks up-to-date and available; and other tasks as assigned by the building principal or Dean of Students.

• High School diploma or equivalent required. Associate's degree in a related field preferred.
• Must have 1 - 3 years of experience as a receptionist
• Evidence of demonstrated proficiency in oral, written, and technological communication. District reserves the right to administer job skill testing as a term and condition of employment.

• Excellent secretarial and clerical skills
• Excellent organizational and filing skills
• Ability to use electronic equipment and systems for word processing, data management, information retrieval, visual presentations, telecommunications etc.
• Technologically literate at intermediate level or above
• Excellent verbal, written or electronic communication skills using proper grammar, syntax and vocabulary
• Outstanding customer service
• Ability to work independently without constant supervision and direction.
• Ability to maintain confidential information
• Ability to effectively communicate with students, parents and staff
• Ability to maintain accurate records

• Language
  
  Skills:
  
  Ability to read and…