Office Associate

Job Location:

Paul Miller Chevy - WEST CALDWELL, NJ, Salary Range: $20.00 - $20.00

Hourly

Whether you're in the automotive industry or joining us from another field, Paul Miller Auto Group is ready for you to become a part of an award-winning team. Paul Miller doesn’t just lend his name to a dealership; he ensures it maintains a reputation as the gold-standard for the loyalty and respect given to his valuable employees.

• Competitive Medical, Dental & Vision Insurance
• Company Funded Life Insurance
• Health & Wellness Program with Discounts
• 401K & Roth with Employer Match up to $3,000
• FSA for both Health and Dependent
• Generous Paid Time Off (Vacation, Sick, and Holiday)
• Short/Long Term Disability

• Posting new, used, and wholesale deals
• Assist with calculating sales commissions
• Assist Office Manager with the daily operations of the accounting and administrative department (i.e., month-end process)
• Provide administrative support by posting automotive documents
• Be responsible for managing and balancing monthly gross sheets, cashflows, and any ongoing contracts
• Maintain accounts, ensuring all information reflected is accurate and up to date
• Process accounts payable and receivable
• Support in managing cashflows and ongoing contracts
• Ensures that all accounts are up-to-date and accurate
• Ensure all schedules are reconciled and cleaned on a timely basis
• Assist with special projects and other administrative tasks as assigned
• Manage and maintain office filing systems, both physical and digital, for both accounting and administrative departments
• updating and reporting inventory, stocking in vehicles into the system
• Assist in processing all new and used vehicles for registration in the state in which they will be titled
• Verify funds before processing title applications
• Compile and maintain a complete list of all outstanding title work

• Preferred to have at least 2 years of processing motor vehicle work.
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in file management, both physical and digital
• Familiarity with phone systems and ability to handle incoming calls professionally
• Excellent administrative skills, including data entry, recordkeeping, and correspondence
• Previous experience in automotive industry preferred
• Strong communication skills with a friendly and professional demeanor