Office Coordinator

Our client is seeking an Office Coordinator to provide front desk, office operations, event, and administrative support within a fast-paced academic environment. This individual will serve as the first point of contact for faculty, staff, students, and visitors while supporting day-to-day facilities and program operations.

• Serve as the primary point of contact for visitors, staff, faculty, and students.
• Provide in-person office coverage and respond to general inquiries and operational needs.
• Monitor a general inquiries inbox, route requests to appropriate team members, and track follow-ups.
• Coordinate office, conference room, and storage space needs.
• Maintain occupancy, access, furniture, and office inventory records.
• Partner with facilities, building management, public safety, and IT teams regarding maintenance and equipment needs.
• Schedule conference rooms and coordinate audiovisual setup.
• Submit and track facilities and service requests and communicate updates to office occupants.
• Coordinate meetings, including scheduling, communications, materials, and catering.
• Assist with planning meetings, programs, and special events.
• Provide on-site event support and coordinate with speakers, participants, and vendors.
• Support internal programs and teams with general administrative needs.
• Draft and distribute internal emails, announcements, and event communications.
• Review, edit, and publish website updates to ensure information remains accurate and current.
• Assist with scheduling staff meetings and internal events.
• Collaborate with internal departments on event planning and execution, including occasional evening or weekend support.

• High school diploma or equivalent required; college degree preferred.
• 3+ years of related administrative, office operations, facilities, or event support experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, written, verbal, and interpersonal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment.
• Previous experience in an academic or higher education environment is preferred.

Compensation: $20-26/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.