Administrative Assistant

For nearly 150 years, The Jewish Board has been delivering innovative, best-in-class mental and behavioral health services. We are unique in serving everyone from infants and their families, to children, teens, and adults. That adds up to countless opportunities to use your skills, training, and compassion to make a difference in the lives of over 45,000 New Yorkers each year.

LOCATION
2020 Coney Island Ave
Brooklyn, NY 11223

The Jewish Board’s Community Behavioral Health treatment programs provide compassionate, high quality, evidence-based services to individuals and families in the communities we serve. Our staff uses a culturally competent, person centered approach to help individuals and their families develop skills and resources to improve overall functioning, to instill hope, and to strengthen resiliency. Our programs work closely with community partners to address health disparities in our neighborhoods while also celebrating the strengths and resilience of our communities.

A Personalized Recovery Oriented Program (PROS) program is a strengths-based, person-centered recovery-oriented program that helps adults living with severe mental illness work to achieve their chosen life goals.

Provides office and administrative support for the program such as answering phones, data entry, photocopying, filing, and other tasks that support the smooth operation of the program. Notifying EAU about any insurance changes in a timely manner. Follow up with eligibility and insurance issues with EAU. Under direct supervision of the Office manager or Director solves billing-related problems.

• Enter program attendance/billing for services into My Avatar in a timely manner. Run billing audit reports.
• Enter and maintain client demographic, diagnosis and insurance information in Netsmart and CAIRS.
• Enter admissions, discharges and transfers into Netsmart.
• Assist in data entry and running reports in CAIRS, Tableau and Netsmart systems
• Communicate with the Netsmart Department and the Accounts Receivable Department as needed
• Assist with solving problems related to insurance and billing, working closely with program and central office staff.
• Maintain organized billing and work files.
• Answer calls; take accurate messages and route calls. Take accurate, detailed messages where necessary.
• Provide basic clerical coverage including photo copying, faxing, scanning, shredding, etc…
• Meet and greet participants and site visitors and manage activity area.
• Assist with the distribution of Medicaid transportation cards/money.
• Maintain participant attendance books and sign-in and sign- out sheets.
• Coordinate all aspects of the Child and Adult Care Food Program (CACFP), including meal sign ins and counts, meal record books, billing, enrollment, documentation and compliance-related requirements
• Ensure that there is sufficient supply high quality copies of all program forms available for use.
• Prepare intake packets for new participant admission
• Scan documents into the EMR.
• Ensure that copy machines are stocked with paper; report any malfunctions to office manager/supervisor/program director.
• Organize and maintain all hard copy charts including active and discharged participants.
• Assist director and office manager with administrative projects as needed.
• In collaboration with PROS team responsible for providing guidance and support to participants
• in the PROS activity room
• Print participant schedules as needed
• Assist participants to understand and follow their PROS schedules

High School Diploma and two years of experience working with adults living with mental illness or a BA or BSW Degree and some experience in a community or social service  a secretarial/administrative assistant capacity.