Part-Time Office & Donor Relations Coordinator

$16-$19/ Hour

Local Office Associate (Part-Time)
Position Summary

The Local Office Associate supports the daily administrative, communication, donor care, financial, and operational functions of Child Evangelism Fellowship® of Florida Inc., Central Florida Chapter. This position provides administrative support to the Local Director and ministry staff, manages office operations, maintains donor and ministry records, coordinates partner communications, and assists with fundraising and ministry events.

The Local Office Associate serves as a key point of contact for donors, volunteers, churches, ministry partners, and visitors. Through effective administration and organization, this position helps ensure that ministry operations are conducted efficiently and with excellence, allowing leadership to focus on building transformational relationships and advancing the ministry of reaching children with the Gospel of Jesus Christ.

This is a part-time position (10-20 hours per week) with the potential to expand as ministry needs grow.

Essential Functions Partner Development and Donor Care

• Support implementation and tracking of the chapter’s 3-3-3-Skip communication cycle.
• Maintain accurate donor and partner records in donor management software, CRM platforms, and spreadsheets.
• Draft, personalize, and distribute cultivation letters, thank-you letters, newsletters, ministry updates, and stewardship communications.
• Assist with mail merges, printing, mailing, addressing, and distribution of donor correspondence.
• Gather and organize ministry stories, testimonies, impact reports, and prayer requests for donor communications.
• Maintain detailed records of partner interactions and communication history.
• Support fundraising campaigns, donor cultivation initiatives, and stewardship efforts.
• Assist the Local Director with fundraising emails and donor engagement communications.
• Help maintain consistent messaging and branding across all chapter communications.

Office Administration

• Manage daily office operations and administrative processes.
• Answer incoming phone calls, emails, and ministry inquiries in a professional and friendly manner.
• Welcome and assist office visitors.
• Receive, process, and distribute mail and other correspondence.
• Maintain office records, filing systems, databases, and ministry documents.
• Prepare correspondence, reports, presentations, and ministry materials.
• Maintain office supply inventory and coordinate purchasing as needed.
• Ensure confidentiality of donor, ministry, volunteer, and personnel information.
• Assist with special projects and other administrative duties as assigned.

Scheduling and Event Coordination

• Manage calendars, appointments, donor meetings, ministry events, and scheduling requests.
• Coordinate donor visits, partner calls, volunteer meetings, and ministry appointments.
• Send confirmations, reminders, and follow-up communications.
• Utilize scheduling tools such as Outlook Bookings and Microsoft 365 applications.
• Assist with planning and coordinating fundraising events, partner gatherings, ministry trainings, and special events.
• Coordinate venues, registrations, materials, catering, supplies, and logistics as needed.
• Assist with event setup, execution, and follow-up activities.

Financial Administration

• Process and record donations accurately and promptly according to CEF procedures.
• Maintain donor contribution records and associated documentation.
• Assist with expense tracking, invoice processing, and financial recordkeeping.
• Support budget tracking and monthly financial reporting processes.
• Assist with reconciliation of ministry records and reports as directed.
• Maintain financial files and records in accordance with organizational policies.
• Handle financial information with accuracy, discretion, and…