Administrator​/Document Controller

Location: Newcastle upon Tyne
Rullion is looking to recruit for the following role for one of our global leading Energy clients within their Gas Services Procurement Division

Administrator/Document Controller
ASAP Start
6 months initially
Inside IR35
£20 Per hour (Negotiable depending on experience)
Hybrid Model
Newcastle Upon Tyne

Job Role

Ensure efficient management and processing of supplier documentation, including material certificates, document packs, MITPs, weld maps, and related records.

Facilitate timely circulation of documents to internal stakeholders and expedite approvals to support project delivery.

Act as a key link between suppliers and the SCM & project teams, contributing to continuous improvement of documentation workflows and compliance standards.

Key Responsibilities

File and maintain material certificates, document packs, MITPs, weld maps, and associated documentation.
Circulate supplier documentation to internal stakeholders for review and approval.
Track and expedite the full process of supplier documentation through to final approval.
Coordinate with the projects team to ensure timely documentation flow and compliance with project requirements.
Maintain accurate records and logs of documentation status and approvals.
Utilize document management systems (e.g., SharePoint, EDMS) to manage workflows and approvals.
Support continuous improvement initiatives for documentation processes and systems.
Communicate proactively with suppliers and internal teams to resolve documentation issues quickly.

Skills & Competencies

Strong organisational and record-keeping skills.
Excellent communication, collaboration, and stakeholder management abilities.
Proficient in Microsoft Office and document management systems (SharePoint, EDMS).
Attention to detail and ability to manage multiple priorities under pressure.
Understanding of ISO Management Systems and quality assurance processes.
Proactive approach with initiative to improve processes and support project success.

Education & Experience

Previous experience in administration or document control roles.
Knowledge of material certification and project documentation processes desirable.
Experience working with project teams and suppliers advantageous.
Familiarity with document management systems and QA checks preferred.
Competent in IT packages such as Microsoft
SAP Experience desireable but not essential
Great communicator and good stakeholder communication / management skills
Can work to own initiaitve If available please submit CV and a member of the team will be in touch

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants