Benefits Administrator

Position: Pay & Benefits Administrator (Permanent)
Location: Newcastle upon Tyne

Equans is looking for a number of Payroll & Pensions Administrators to join our team in our fantastic Shared Service Centre based in Newcastle Upon Tyne. This is a full-time role. On offer is a competitive salary and benefits package.

Are you an accomplished administrator, with a strong aptitude for learning, a positive disposition and a can-do attitude? If so, we're looking for Payroll & Pensions Administrators to ensure accuracy and timeliness across all payroll services to approximately 11,000 employees, in line with agreed SLAs and KPIs.

This role offers a fantastic opportunity for development and progression across all areas of payroll, pensions and benefits within our diverse, multinational organization.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days  team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company that’s pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, Newcastle, you’ll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top-notch amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace – it’s a place where you can thrive and make a real difference in shaping a greener, more connected world.

What will you deliver?
Ensure payroll and pension processes are in line with current legislation.

Operate in line with payroll and pension procedures and processes including:

Variable data input.

Process payroll cycle from input to BACS creation.

Absence Administration (Eg. SSP, SMP, SAP, SPP).

Statutory and voluntary deductions from pay.

Liaise with line managers and HR partners to resolve employee queries.

Tax code changes, P45, P60, RTI submissions.

Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.

Annual pension returns

Input pension amendments and process auto enrolment.

Pension reconciliation and upload to providers portals.

Update benefits portal for new starters or monthly amends.

Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

24 days annual leave (+ public holidays)
Life Cover equivalent to 1.5 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks
24/7 Employee Assistance Program and access to mental wellbeing app Who are you?

Experience operating within a payroll or pensions team, in a transaction processing environment
Payroll software proficiency (e.g. SAP, Oracle, ADP)
Excellent attention to detail, analytical and problem solving skills
Good communication skills, with the ability to liaise with line managers, HR operatives and external providers
Knowledge of GDPR, and able to operate with confidentiality and discretion.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the…