Systems Specialist FTC)

Position: People Systems Specialist (12 Month, FTC)
Location: Newcastle upon Tyne

People Systems Specialist (12 Month, FTC)

United Kingdom

Every mind is unique. Yet much of the world is still built for what’s considered "normal," leaving too many people behind. At Everway, we change that by creating technology that helps everyone understand and be understood. By understanding and addressing the unique needs of each individual, we're creating a world where differences are recognized and valued.

Our careers fit real life. When you join us, you’re not just taking a job. You’re joining a movement to build a more neuroinclusive world. We’re a global community of over 800 employees spanning North America, UK, Europe, Australia, and New Zealand. A career here is purposeful and fast-moving, with clear expectations, modern tools, and the clarity to focus on what matters most.

Our people are supported and encouraged to show up as they are, with different ways of thinking welcomed and valued. We pride ourselves on our core values that are embedded within our culture. These are to be curious, have courage, and commit fully
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Join us at Everway - together, we can unlock the full potential of every mind.

About the role

The People Systems Specialist is responsible for the maintenance, configuration, development and continuous improvement of Everway's global People systems, ensuring they are reliable, secure, effective and support the needs of the business.

As the subject matter expert for People technology, you will have particular responsibility for HiBob, our core HR information system (HRIS), alongside associated performance, engagement, talent acquisition and learning platforms.

You will focus on developing system functionality, improving workflows, maintaining data integrity through effective controls and delivering accurate, accessible reporting. Working closely with the People Operations team and other stakeholders, you will identify opportunities to improve processes, introduce automation and maximise the value of our People systems.

The People Operations Specialists are responsible for day-to-day employee administration and maintaining individual employee records. Your role is to ensure the underlying systems, processes and data-quality controls enable that work to be completed accurately, efficiently and consistently.

This is a specialist individual contributor role with no direct people management responsibilities on a 12 month fixed term contract.

Main responsibilities
People Systems Management & Development

• Maintain, configure and continuously develop Everway's People systems, ensuring they remain effective, reliable and aligned with business requirements.
• Act as the technical subject matter expert for HiBob and associated People platforms.
• Design, configure and improve system workflows, automations, approval processes, forms, notifications and employee and manager self-service functionality.
• Maintain and develop system configuration supporting organisational structures, reporting lines, job architecture, grades and compensation structures, based on approved business requirements.
• Manage system updates, configuration changes, testing and troubleshooting, ensuring appropriate documentation and change controls are maintained.
• Work with IT and external providers to maintain effective integrations and data flows between People systems and other business platforms.
• Configure and maintain system access structures, roles and permissions in line with agreed security and governance requirements.

Data Integrity & Governance

• Develop and maintain the controls, processes and standards required to ensure the accuracy, completeness and consistency of People data.
• Design and conduct regular system data audits, identifying errors, inconsistencies and emerging data-quality risks.
• Work with People…