Program Clerical Support, Rehab

Program Clerical Support, Rehab page is loaded## Program Clerical Support, Rehab locations:
Newmarket ONtime type:
Casual posted on:
Posted Todaytime left to apply:
End Date:
January 23, 2026 (30 days left to apply) job requisition :
JR-100846

Job Category:
Administrative/Clerical### ### Hospital

Location:

Newmarket ON### ### Job Type: Permanent, Casual### ### Number of Positions: 1### ### Union: SEIU CLERICAL### ### Minimum - Maximum Hourly Rate: $26.85 - $29.44
* A best-in-class workplace environment that prioritizes a culture of belonging and wellness.
* Progressive health and dental benefit plans.
* HOOPP pension plan with employer and employee premium sharing.
* Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!

About the role:

Program Clerical Support is a member of the team who works with the support of, and in collaboration with, all health care providers within the Department.  The Program Clerical Support is responsible for reception, patient scheduling, word processing, and clerical functions, reporting to the Department Manager.
Works under the direction of nursing staff and physicians to coordinate patient appointments and perform clerical duties.
We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspectives each candidate brings to our organization.
** What you’ll be doing:
*** Receive and greet patients, family members, visitors, and direct them to the appropriate personnel or waiting room for service
* Respond to phone calls for patients regarding changes to scheduled appointments
* Prioritize acuity of patient/family requests to appropriate team members
* Answer incoming calls and respond to inquiries, or redirect calls and relay messages as appropriate to team members
* Responsible for retrieving all relevant patient information from other hospitals or health care facilities, including, but not limited to, previous treatment records, DI, Lab, and pathology tests
* Completes all referral out forms to external facilities, using up-to-date knowledge of facility-specific forms, policies, and protocols, from physician requests from both ambulatory and inpatient units
* Maintain currency of patient electronic record, as required, following established policies and procedures
* Demonstrate ability to read and understand patient care plans to assist with document collation and test/procedure requisitioning
* Maintain patient records and charts. Program Clerical Supports are responsible for contacting patients to advise them of appointment dates.
* Schedules and coordinates both internal and external appointments, as per policies, procedures, and protocols, to meet wait times.
* Processes requisitions (electronic and/or paper-based) for tests and procedures
* Correctly administers the booking
* Functions as liaison with other hospitals and community care providers for patient information collation
* Transcribe and process physician/Prescriber orders, including medication, laboratory, diagnostic imaging, and treatment orders.
* Provide patients with a copy of their scheduled tests and treatment
* Verifies patient demographics to prepare the electronic chart
* Obtains data from Health Records, DI, Lab, and other departments to complete chart prep for next patient appointment
* Chart prep clerk checks upcoming lab orders to ensure all tests ordered were entered and accurate
* Performs cross-functional duties, as assigned
* Performs other duties consistent with the classification, as assigned
*
* What you bring:

*** Minimum Grade 12
* Medical Terminology Certificate required
* Diploma in Medical Office Administration OR evidence of a relevant and related post-secondary diploma from an accredited academic institution preferred
* Minimum one (1) year of clerical duties in an acute care health care environment required. Demonstrated current knowledge and skill in the use of medical electronic health record systems. Proficiency with Meditech is preferred.
* Current experience in computerized provider/physician order entry (CPOE) is an asset
* Proficiency with Microsoft Office preferred
* Demonstrates excellence in problem-solving and critical thinking skills
* Demonstrated ability to prioritize, multitask, and function effectively (flexible and adaptable) in a busy, changing environment
* Demonstrates strong customer service skills, with the ability to communicate effectively using both oral and written formats with patients, families, the public, colleagues, and other members of the inter-professional team
*…