Home Administrator *Temporary POST

Home Administrator
* TEMPORARY POST
* 30 hours

Hill Care, Newtownabbey, Northern Ireland, United Kingdom

Position Details

• Location:
  
  Whiteabbey Care Home, 104 Doagh Road, Newtownabbey, Northern Ireland, County Antrim, BT37 9QP
• Posting Date: 30th December 2025
• Closing Date: 20th January 2026
• Industry: Healthcare
• Job Type: Full-time
• Hourly Rate: £12.76

Our Vision

To improve the lives of our residents and the communities we serve by consistently delivering special resident experiences and to be the best place to work in the care sector.

Main Purpose of the Role

Provide comprehensive administrative support to the Home Manager and ensure the effective operation of administrative systems and processes.

Main Duties and Responsibilities

• Support centralised sales, purchase ledger and payroll systems by providing accurate information to meet required deadlines.
• Draft standard communications including letters and emails on behalf of the Home Manager.
• Act as the first point of telephone and face‑to‑face contact for visitors and callers.
• Develop and maintain databases and spreadsheets.
• Collate statistics and produce reports.
• Produce documents and presentations from provided materials.
• Manage petty cash returns.
• Prepare weekly/monthly submissions to the Managing Director or Central Support functions (Finance, HR, Payroll, Legal).
• Maintain effective filing systems for resident and personnel files.
• Assist the Home Manager with recruitment (online tools, interviews, references, criminal record checks and regulatory compliance).
• Maintain an organised archiving process, ensuring secure and retrievable files.
• Open and redirect incoming and outgoing mail and email.
• Attend meetings, produce accurate minutes and coordinate circulation of action points.
• Analyse information and produce complex reports.
• Assist the Home Manager with preparation for regulatory inspections and visits.
• Support marketing activities and provide initial information and advice in response to enquiries.

• Provide on‑the‑job training for new Administrative Assistants.
• Promote positive teamwork.
• Provide line management support to Administration Assistants.
• Take responsibility for own practice and directly managed colleagues.

• Ensure health, safety and welfare of yourself, colleagues, residents and visitors.
• Be fully conversant with Beaumont policies on Safeguarding of Vulnerable Adults and Whistleblowing.
• Ensure compliance with the Beaumont Information Governance Policy.
• Establish and maintain positive working relationships with colleagues, residents, visitors and health professionals.
• Act as an ambassador for Beaumont Vision and Values.
• Promote equality and diversity at all times.
• Adhere to Beaumont policies and procedures.
• Attend mandatory training days/courses as required.
• Undertake any other lawful, reasonable and appropriate duties.

• Professional training and development opportunities.
• Promotion pathways within the organization.
• Competitive salary.
• Flexible schedule.
• Paid time off and vacation.
• Retirement plan and/or pension.
• Free parking.
• Regular social opportunities.

• Seniority Level: Entry level
• Employment Type:
  
  Full‑time
• Job Function:
  Information Technology
• Industries:
  Hospitals & Health Care