College Administrator

Job Description

We are looking for an experienced and reliable College Administrator for our Catch
22 College Nottingham site. As a College Administrator you will be providing day-to-day administrative support, ensuring an effective and professional service in our College provision.

As the College's administrator, you will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision.

• Supporting the day-to-day running of the centre answering phones (taking accurate messages or referring callers), managing the post systems, ordering and replenishing refreshment and stationery
• Overseeing attendance monitoring, calling students, writing letters inputting onto online registers
• Supporting the team with any administrative related tasks such as booking meetings, arranging refreshments for meetings, writing letters, shredding, photocopying etc
• Completing learner bursary spreadsheet and send to finance in line with deadlines
• Facilitating communications between Head Office, the wider Directorate and the Programme in order to ensure effective support for the network.
• Using the purchasing system to raise purchase orders, requisitions and receipt goods. Dealing with enquiries relating to purchase orders and requisitions from suppliers, finance and accounts payable.
• Overseeing Petty Cash systems and ensure that this is replenished in a timely manner so as not to affect the smooth running of the service
• Complying with Health and Safety policies and procedures.
• Acting as a First Aider and Fire Warden in the Centre
• Acting as an Exams Administrator to the Centre’s Awarding body, enrol students onto relevant courses, and apply for certification on completion.

• Level 2 or equivalent in English and Maths

• Business Administration qualification

• Proven experience of working in an Administrative capacity
• Excellent knowledge of Microsoft office including Word, Excel, and Power point
• Proven ability to communicate effectively at all levels and build sound relationships
• Knowledge of finance, invoicing and administrative systems
• Experience of data entry onto databases
• Able to draft own correspondence and proofread
• Able to develop administration & finance procedures

• Experience working within a school, college or other educational settings
• Experience working in a setting with vulnerable / challenging young people

• Ability to build and develop good working relationships at all levels, internally and with outside organisations
• Ability to operate in a fast-paced, challenging and diverse environment