Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer

Support Through Sport, based in Nottingham, delivers sport‑based intervention, mentoring, and progression programmes to thousands of disadvantaged young people, empowering them to develop pro‑social behaviours and providing a lasting positive impact within underserved communities. Our journey began in 2021, growing to become a well‑established charity working at the intersection of sport and youth work to impact thousands throughout the Midlands.

We work to a theory of change that ultimately provides at‑risk young people with protective factors, diverting them away from negative influences such as violence, youth offending, anti‑social behaviour, group violence and knife crime. Through an innovative, youth‑led approach, we harness the power of sport to empower disadvantaged youth and create safer communities where young people can thrive.

Position:
Personal Assistant to CEO

Reporting To:
Founder and Chief Executive

Hours:

20 hours per week

Contract:

Part‑time, permanent (6 month probationary period)

Location:

Nottingham office with occasional regional and national travel

Support Through Sport is seeking a highly organised, proactive, and trustworthy Personal Assistant to provide high‑quality executive and administrative support to the CEO. This role is central to the smooth running of the organisation, helping to protect the CEO’s time and energy, enabling them to focus on leadership, relationships, and strategic priorities that directly benefit young people and communities. You will act as a trusted point of coordination across the charity, supporting governance, operations, and relationships in a calm, professional manner.

• Manage and maintain the CEO’s diary, scheduling meetings, appointments, travel, and events
• Prepare meeting agendas, briefing documents, and take accurate minutes as required
• Track and manage key deadlines, priorities, and follow‑up actions on behalf of the CEO
• Handle confidential correspondence and information with discretion and professionalism
• Act as gatekeeper and first point of contact for internal and external communications

• Liaise with internal teams, trustees, partners, funders, and external stakeholders on behalf of the CEO
• Draft, format, and send communications including emails, reports, letters, and presentations
• Support relationship management with partners and funders by ensuring timely follow‑ups and coordination
• Arrange appointments and stakeholder meetings to ensure excellent relationship management

• Assist with the coordination and administration of key organisational projects and priorities
• Support the CEO in monitoring progress against actions and work plans
• Carry out light research and prepare briefings to support informed decision‑making
• Maintain well‑organised records and files relating to CEO work streams and organisational operations

• Support preparation and circulation of Board and Trustee presentations and papers
• Coordinate CEO communications and track actions arising from meetings
• Maintain an accurate calendar of governance meetings and compliance requirements
• Support staff and volunteer onboarding and engagement as required

• Assist with planning and delivery of events involving the CEO, including speaking engagements, community visits, and partnership meetings
• Coordinate logistics, materials, and follow‑up for events, conferences, and meetings

• Provide ad‑hoc administrative support to the wider leadership team where capacity allows, as directed by the CEO
• Maintain key contacts and internal systems such as Bright HR, and up‑to‑date records
• Ensure all administrative work reflects the charity’s values, ethos, and commitment to professionalism

• Proven administrative experience, ideally supporting senior leadership in a charity, public or community sector setting
• Excellent organisational and time‑management skills with strong attention to detail
• Confident written and verbal communicator, able to liaise professionally at…