Assistant Academy Operations Manager

Salary: Please state your expectations within your application

Contract: Full Time, 42 hours a week

Location: The Nigel Doughty Academy, Nottingham, NG2 7SR

Working Arrangements: On site

• Opportunity to access tickets for events at The City Ground.
• Employee Assistance Programme.
• Access to high street and gym discounts.
• Discount within our Club shop.
• Free on-site parking.

You will oversee the U18 and U16 Games Programme ensuring that all arrangements and logistical aspects are managed. Alongside this you will manage the day-to-day scheduling of the Nottingham Forest FC Academy programme.

• Lead on the coordination and organisation of the Academy Games Programme (U18’s and U16s) and act as matchday co-ordinator for fixtures that are held both midweek and on weekends.
• Oversee the arrangements for involvement in Premier League competitions, trips, tournaments & cup competitions, to include but not limited to, the completion of consents & medical information, travel arrangements, liaising with external providers and distributing information to parents.
• Lead on the co-ordination and distribution of the weekly Academy Schedule and wider Training Ground Schedule. Coordinate other operational requirements linked to the schedule to include to stewarding, catering and pitch requirements.
• Support the logistical arrangements for the Academy Full Time and Hybrid Training Model programmes.
• Design, implement and monitor the Academy Transport Policy for the booking and upkeep of Academy vehicles working closely with the Academy Recruitment and Transport Administrator.
• Implement and monitor the Academy’s Visitor Policy.
• Assist the Academy Operations Manager with the management of the B Team fixtures programme as and when required.
• Ensure the completion and filling of domestic trialist paperwork and support with any requirements for FP, YDP and international trialists.
• Support the operational requirements for all trialists, which may include the booking of hotels, transport and the production of itineraries.
• Act as Secretary of various meeting across the Academy department, keeping minutes and distributing actions accordingly.
• Act as a Teamworks superuser and lead on all internal and external communication through the platform.
• Lead on the delivering of our match officials appointments developing strong relationships with the Nottinghamshire County FA.
• Lead on the allocation of Academy ball assistants for NFFC First Team fixtures.
• Assist with any administration duties across the academy, such as filling, ticket requests, dealing with queries, meeting and greeting guests.
• Support with administrative tasks relating to the PGAAC and full compliance with all Premier League Youth Development Rules.
• Present a professional image when dealing with both internal and external contacts and partners, acting in a professional manner always.
• To create successful and professional relationships with players and staff whilst maintaining professional distance from playing staff at all times.
• To act, at all times, in a manner appropriate to a representative of Nottingham Forest FC
• Keep up to date with knowledge of current legislation and policies, communicating key changes to staff as appropriate. All staff are responsible for the wellbeing and safeguarding of children and vulnerable adults on all Club sites. If you have a concern or witness a Safeguarding matter, you must report it to the department’s Designated Safeguarding Officer (DSO) or the Club’s Lead DSO or Senior Safeguarding Manager.
  
  If It’s an emergency, you are to call the relevant emergency service such as Police or CAMHS.
• The welfare of young people and adults at risk is paramount within our Club and the safeguarding of all children, adults, staff, and visitors is everyone’s responsibility. All staff have a responsibility to act on a suspicion or disclosure that may suggest a young person or adult is at risk of harm. All staff are expected to familiarise themselves with the Club’s HR and Safeguarding policies and procedures including the Safeguarding team and how to report a concern.

• FA Safeguarding…