Weber Innovation - Head Administrative Assistant

Weber Innovation High - Head Administrative Assistant (30596)

Starting Date: Immediately

Job Details

Job : 5979676

Final date to receive applications: Posted until filled

Posted: Nov 02, 2026 7:00 AM (UTC)

Calendar/

Contract:

250 Days

Salary

Schedule:

Lane 7 of the Administrative Assistants Salary Schedule

Hours: 8.0 hours/day | 40.0 hours/week

Benefits-Eligible :
As outlined in the Benefits Guide

FLSA Status: Non-exempt

Position Type: Full-Time

Citizenship, residency or work visa required

Job Description

Title: Secondary Head Administrative Assistant

This Head Administrative Assistant position is also a Director Administrative Assistant position. It is established to provide comprehensive administrative and operational support to the secondary school principal and site administrators. This position serves as the central point of contact for school office operations, ensuring effective communication, compliance with district policies and procedures, and adherence to financial, legal, and administrative requirements. The Head Administrative Assistant at Weber Innovation Center oversees daily office functions and supports a positive, efficient school environment and works with the Director of PCBL and Innovation Center.

This position reports directly to the school administration.

Essential Functions

The following essential functions are not exhaustive and may be supplemented as needed:

• Compile, organize, and analyze data from a variety of sources (e.g., financial transactions, attendance records, work orders, purchase requests, inventories) to ensure compliance with financial, legal, and administrative requirements.
• Coordinate and manage school programs, activities, and events (e.g., building use, textbook ordering, meetings, conferences, budget expenditures) in accordance with established district and school guidelines.
• Maintain accurate and confidential records and files (both electronic and manual), including administrative documents, personnel files, and office procedures, to ensure accessibility, accountability, and audit readiness.
• Maintain inventories of office supplies, equipment, and materials; initiate purchasing and repair requests to ensure continued availability and functionality.
• Monitor account balances and financial activity (e.g., general fund budgets, expenditures, purchase orders) to maintain accurate financial records and support responsible fiscal management.
• Supervise and provide direction to office staff, student assistants, and volunteers to ensure established procedures are followed and service demands are met.
• Prepare reports and written materials (e.g., budgets, correspondence, handbooks, meeting minutes, memoranda) to document activities and convey information effectively.
• Process and distribute documents and forms (e.g., purchase orders, substitute reports, time sheets, work orders) accurately and in a timely manner.
• Respond professionally to inquiries from staff, students, parents, district personnel, and external agencies in person, by phone, and in writing.
• Provide direct administrative support to the principal and assigned administrators to facilitate efficient school operations.
• Provides supervision and guidance to office staff to ensure efficient, professional, and compliant front-office operations.
• Oversees and provides day-to-day direction to office staff, student assistants, and volunteers to ensure consistent procedures, effective coverage, and efficient office operations.
• Manages the Training Room calendar to schedule district meetings and training events.
• Processes student payments, bills, and all other bookkeeping duties associated with student accounts.
• Assists in backing up the attendance secretary with student attendance.

Attendance is an Essential Function of this Position

• Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Other Functions

• Working with WSD to set up all District Trainings located at Weber Innovation Center.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Perform additional duties as assigned by administration.

Job Requirements and

Minimum Qualifications

• Must be able to operate standard office equipment including pertinent software applications; planning and managing projects; performing basic bookkeeping; and preparing and…