Office Assistant - Facilities Team

Position: Office Assistant (OA3) - Facilities Team

Would you thrive in an inclusive environment where teamwork and great service are a top priority, and your work makes everyone else’s day easier? Would you take pride in keeping daily operations running smoothly, from processing mail to keeping supplies stocked and delivered where and when they are needed? If this sounds like you, the role of Office Assistant on the Facilities Team at the Department of Retirement Systems could be the best next step for you!

In‑person interviews will be tentatively scheduled between November 13 and November 20, 2026.

Duties

We are looking for a motivated, dependable Office Assistant to perform a variety of critical functions within the agency’s Facilities Team, including processing agency mail, maintaining inventory and stock levels for the agency’s supply room, picking up and delivering printed materials and boxes, and participating as a member of the agency’s Emergency Response Team.

• Drive to and from the United States Postal Service facility every day to pick up morning mail
• Receive, open, screen, review, date stamp, and route incoming US mail, interagency, and private carrier mail in accordance with established procedures
• Process incoming negotiables in accordance with agency policy and deliver incoming cash receipts to the Fiscal cash room
• Sort outgoing mail for pickup and processing and advise and assist team members regarding mail procedures and deadlines
• Maintain agency supply room stock levels for general office supplies and reorders when necessary to maintain adequate supply
• Deliver boxes of copy paper, weighing up to 50 pounds each, to printer locations throughout the building (with appropriate equipment)
• Monitor agency envelope usage and ensure appropriate stock is available for upcoming mailings
• Pick up and deliver printed materials and boxes, some weighing up to 50 pounds (with appropriate equipment)
• Perform set‑up and take‑down duties for agency events, meetings or special functions
• Participates as a member of the Emergency Response Team

Schedule

The work schedule for this position is 40 hours per week, Monday through Friday, with a 7:00 or 7:30 am start time. Due to the nature of the work, this position is expected to be on‑site every day at the DRS office building in Tumwater, Washington. There is no telework option for this position.

Qualifications

Professional, volunteer or lived experience performing work directly related to the duties and responsibilities of this position.

This experience is typically earned through up to two (2) years of full‑time experience providing general clerical, supply, mail processing or other relevant duties.

• Demonstrated ability to lift up to 50 pounds, with appropriate equipment and tools.
• A valid Washington State driver’s license.
• Demonstrated proficiency with Microsoft Outlook, Word and Excel (preferably version 2016 or newer).
• Demonstrated proficiency in the following competency areas:

MANAGING WORKLOADS

Organizes multiple assignments to produce work products that are accurate, thorough, and on time. Use documented procedures and basic logic to process work, complete tasks, and solve problems.

ACCOUNTABILITY

Understands the link between job responsibilities and organizational goals. Manages their own performance to meet expectations and achieve expected results. Holds self accountable for decisions, actions, and behavior.

ATTENTION TO DETAIL

Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double‑checks work product to ensure accuracy and consistency.

DEPENDABILITY

Shows commitment, dedication, and accountability in work. Works effectively and fulfills commitments made to customers, peers, and team members. Is…