Financial Associate

* This position is not eligible for sponsorship.*

Position Information

Announcement Number

Announcement Number STAFF - VA - 27128

For questions regarding this position, please contact:

An opportunity to join a growing organization dedicated to enhancing business flow on the MSU Bozeman campus! The Fiscal Shared Services Financial Associate provides accounting support, customer service and fiscal education to departments while working in a collaborative and supportive team environment.

Position Number

Position Number 4M1969

Department

Department Fiscal Shared Services

Division

Division University Business Services - Financial Services

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0 FTE

Benefits Eligible

Salary $25.54 hourly, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

Fiscal Shared Services provides accounting support and customer service to departments across the Bozeman campus while collaborating closely with central University offices. The team performs a wide variety of business processes such as accounts payable, accounts receivable and financial reporting and analysis. The Financial Associate will be responsible for accounting transactions and processes, expense/revenue reconciliations, financial report generation and customer support.

Duties and Responsibilities

• Provides exceptional customer service to client departments through high quality work and responsiveness.
• Performs the accounts payable functions for a wide variety set of clients, processing invoices, journal vouchers and purchasing card transactions.
• Initiates accounts receivable invoices to external and internal customers and assists with collection of revenue on behalf of clients.
• Reconciles expense and revenue transactions to ensure completeness and accuracy of records.
• Generates easy-to-use, accurate and informative monthly financial reports for client departments to support strategic decision making and overall fund management.
• Advises department heads, directors and other key personnel regularly on departmental financial position; addresses and resolves areas of concern in a timely manner.
• Educates and supports staff, faculty and students across campus on business processes, best practices and internal controls.
• Dependent on department business needs, and if desired, partial remote work arrangements in the state of Montana may be available after an initial training period.

Required Qualifications – Experience, Education, Knowledge & Skills

• Experience with accounting transactions, financial reporting, financial analysis, or budgeting and a Bachelor’s degree or an equivalent combination of relevant education and experience.
• Experience using Microsoft Excel and accounting software to analyze and summarize financial data.
• Demonstrated customer support experience.

Preferred Qualifications – Experience, Education, Knowledge & Skills

N/A

The Successful Candidate Will

• Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
• Be highly organized with great attention to detail and a high level of accuracy in work product.
• Be forward-looking, anticipates problems and proactively addresses them.
• Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent Fiscal Shared Services and the University in a positive, professional manner.
• Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and…