Executive Assistant - FTC; Maternity Cover

At Octopus Energy Group, we’re on a mission to drive the global green energy revolution - transforming how customers use and think about energy, technology, and sustainability. We believe in doing things differently: with people at the heart of everything we do. That's how we've surged to become the UKs largest energy supplier, serving 10 million customers globally, serving in over 30 countries and manage a £7+ billion portfolio of renewable energy assets.

We’re looking for an Executive Assistant to join us for a 12-month maternity cover, supporting Stuart Jackson, our Co-Founder & CFO and another member of the exec team.

This role is perfect for an experienced Executive assistant; naturally organised, quick thinking and loves being that dependable right-hand person who keeps everything (and everyone!) on track. You’ll spend most of your time in our London office (around 4 days a week) with the flexibility to work from home when needed.

Given how fast things move here, there’s the possibility that this could evolve into a permanent role in the future - but we can’t promise that just yet!

• Act as the primary point of contact among executives, employees and clients
• Extensive calendar management, coordinating meetings across various time zones
• Arrange travel and accommodation, sometimes at short notice with last minute changes
• Inbox management, helping monitor and respond to important emails
• Be a second pair of eyes and ears on the ground - you'll be their right hand person
• Take on some Co-Sec duties, coordinating quarterly Board meetings and Audit Committee meetings. This involves a great deal of contact with the Octopus Energy Group Board members and their EA’s
• Minute taking of the Audit Committee meetings
• Prepare briefing notes ahead of external meetings and events
• Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed. Work with internal teams to help communicate finance related internal communications via Slack
• Provide administrative support for corporate tickets, summit registrations, and event passes
• Organise team social events, booking venues, and scheduling activities - you'll be an integral part of the team
• Assist in organising, hosting, and running both internal and external events
• Meet and greet guests in our London office, being a friendly face for all visitors
• Coordinate catering and hospitality for client workshops, office visits, and partner meetings
• Manage expense submissions, reconciliations, and tracking
• Work alongside the EA team, being a team player and offering support and advice when needed

• At least 3+ years’ experience supporting a c‑suite executive(we're looking for someone to hit the ground running!)
• Calm under pressure - you’ll need to juggle different tasks and priorities at the same time without dropping the ball
• Able to thrive in a fast paced environment
• Friendly and approachable, no task is too big or small
• Able to put yourself in others’ shoes
• Solutions driven
• Exceptionally organised with efficient time management, with the ability to prioritise effectively
• Ideally experienced with Google Suite

• 💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!
• 🎉 Octopus Energy Group is a unique culture
  . An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co‑owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We won best company to work for in 2022, on Glassdoor we were voted 50 best places to work in 2022 and our Group CEO, Greg has recorded a podcast about our culture and how we empower our people.
  
  We’ve also been placed in top 10 companies for senior leadership
• 🎁 Visit our UK perks hub -…