PCN Administration and Finance Assistant

This role is advertised on behalf of the Culm Valley Primary Care Network

This is an exciting role for an experienced administrator/bookkeeper that can be primarily home based with flexible working between the hours of 9 and 4. Some meetings with PCN staff and stakeholders will be required within the PCNs area of responsibility.

Our practices are based in Cullompton, Sampford Peverell, Hemyock and Silverton all of which are in Devon.

The role is for 12 hours per week and the successful applicant will support our Clinical Director with all aspects of administration and financial support. The role will be varied and the postholder will support the Leadership team at all PCN meetings and play an active part in structuring the PCNs provision of services across the Culm Valley area.

The postholder will need to be available on Tuesday mornings between 9 and 12 to attend weekly meetings with the Clinical Director and Monthly meetings with the wider Leadership team, these will mainly be held on Microsoft teams but quarterly meetings are held at one of our above mentioned sites.

The postholder will also occasionally be required to attend other ad hoc meetings on behalf of the PCN at locations within Devon.

A clean driving licence is necessary.

The Administration & Finance Assistant will be responsible for undertaking awide range of administrative duties and the provision of financial information to the Primary Care Network (PCN) multidisciplinary team.

Duties can include, but are not limited to, administration and monitoring of PCN projects, input and maintenance of PCN financial records, administration of all reimbursable schemes and provision of general administration support to the PCN Leadership team.

The post-holder will be an integral part of the PCN team.

The Culm Valley Primary Care Network is a collaborative venture between the following Primary Care GP practices.

College Surgery - Cullompton

Sampford Peverell Surgery - Sampford Peverell

The Blackdown Practice - Hemyock

Wyndham House Surgery - Silverton

All of the PCN practices work in Devon

Together we provide services to 38,500 patients, providing evening and weekend appointments, Covid vaccination clinics, First Contact Physiotherapy, Social Prescribing and enhanced long term condition services under our PCN contract. We also employ at the practices additional staff under the PCN Additional Roles scheme GPs, Pharmacists, Paramedics and various administrative support roles.

The Leadership team is made up of 5 GPs and 4 Practice Managers provided by the 5 practices. The team have worked together for many years and have a great work ethic providing collaborative and innovative leadership.

We offer a supportive environment

Membership of the NHS pension scheme

The following are the core responsibilities ofthe role . There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

Undertake a broad spectrum of administrative duties commensurate with the role.

Administration of Enhanced Access rota and submission of monthly returns.

Maintain financial records of the PCN, inputting to Quick Books and reporting monthly on financial activity.

Administration associated with PCN clinical activities and reporting to ensure targeted outcome is achieved.

Provide to the PCN board, population health management information and compile risk stratification reports.

Administer the Additional roles reimbursement scheme (ARRs), ensuring allstaff employed via ARRs are recorded appropriately on NHS systems and monthly reimbursement claims are made.

Complete the Monthly workforce data submission for PCN roles.

Arrange Monthly PCN meetings, provide agendas and take minutes arranging follow up of actions where appropriate.

Arrange and administer any required PCNtraining, including protected learning events. Where training costs are reimbursable ensure claims are made as appropriate.

Act as point of contact and project administrator for any PCN provided vaccination Programmes.

Administer PCN compliance with GDPR and data security processes and policies.

Ensure the PCN policies and protocols are up todate at all times. Assist with drafting new policies as and when required.

Actas the PCN Learning Disability champion

Actas the PCN Carers champion

Becomethe PCN ambassador for promotion of the NHSApp

Undertake all mandatory training and induction programs

In addition to the primary responsibilities, thisrole has the following wider responsibilities:

Participate in any audits as directed

Participate in local initiatives to enhance service delivery and patient care

Support and participate in shared learning

• Experience of administrative duties
• Experience in Bookkeeping
• Knowledge of Quick Books accounting Program
• Experience of working with the general public
• Experience of working in a healthcare setting

• A good standard of education with an…