Executive Assistant; People Operations and Communications

Executive Assistant (People Operations and Communications)

Are you highly organised, proactive, and passionate about enabling senior leaders to focus on what matters most? We’re looking for an Executive Assistant to provide exceptional administrative support to our Executive Team and Communications function. This is a pivotal role that ensures smooth operations, effective stakeholder engagement, and contributes directly to our strategic objectives.

This is a full‑time permanent role. The successful candidate will need to be based within an hour’s commute of our head office in Widnes, and will attend the office at least once a week.

• Flexibility:
  Work 37.5 hours over 4 days for a long weekend or spread over 5 days; work from home, the office, or a hybrid. Must travel to the head office at least once a week.
• Pension:
  Contributory pension scheme.
• Benefits:
  Retail discounts, holiday discounts, cycle‑to‑work scheme, and travel discounts available through our benefits app.
• Best Lives Possible:
  Work for an award‑winning charity committed to improving lives.
• Development:
  Support for career growth and learning.
• Support:
  Employee Assistance Programme (24/7), financial support options, and wellbeing fund.

• Executive support:
  Manage complex diaries, coordinate meetings, and handle inboxes for Executive Team members.
• Meeting & event coordination:
  Prepare agendas, book rooms and travel, oversee logistics for high‑profile meetings and events.
• Financial administration:
  Process expenses, reconcile credit cards, and manage Agresso transactions.
• Communications support:
  Assist with stock management, reward and recognition schemes, and budget tracking.
• Governance & reporting:
  Prepare board papers, track actions, and support governance processes.
• Stakeholder engagement:
  Build relationships internally and externally, ensuring seamless communication.

• Proven experience supporting senior leaders in a dynamic, fast‑paced environment.
• Exceptional organisational and time‑management skills; able to juggle multiple priorities.
• Strong written and verbal communication skills with a professional, approachable style.
• Financial administrative experience, including expenses and procurement systems (Agresso or similar).
• Proficiency in Microsoft applications:
  Teams, SharePoint, Excel, Word, PowerPoint, Outlook, Power
  
  BI.
• Ability to handle confidential information with discretion and professionalism.

• Project management experience or qualifications.
• CIPD Level 3 or equivalent HR knowledge.
• Experience in communications support and event coordination.

• Be at the heart of strategic operations, working closely with the Executive Team and senior leaders.
• Play a key role in shaping positive stakeholder experiences and organisational success.
• Enjoy a varied role with opportunities to develop skills in governance, communications, and project coordination.

Please note, if you are interested in this role, we welcome your application as soon as possible. Depending on the volume of applications, the vacancy may close before the advertised end date.