Senior Administrative Assistant

The purpose of this role is to support the efficient operation of the PX organization by performing a variety of administrative and clerical tasks. They are crucial in ensuring that the PX organization runs smoothly and efficiently, allowing other employees and executives to focus on their primary responsibilities. You will also help manage the London office activities and ensure that employees feel welcomed, supported, and equipped to succeed.

As the first point of contact for employees’ workplace needs you’ll be on site fostering a culture of inclusivity, engagement, and seamless support across the organization. This position blends hospitality, people operations, and administrative support to enhance employee satisfaction and success.

• Support administrative processes related to PX and leadership operations
• Raise and manage Purchase Orders (POs) from creation to receipting to closure
• Support the PX team with scheduling, document preparation, and general administrative tasks (such as org. charts, All Hands calls, newsletters, and more!)
• Coordinate travel, expenses, meeting logistics, and diary management when required
• Properly document decisions, action items, and circulate them to attendees
• Assist with onboarding new starters coordinating with IT to ensure timely delivery of equipment and peripherals
• Maintain confidentiality and handle sensitive information with discretion

• Ensure the smooth day‑to‑day running of the London office
• Serve as the first point of contact for building management, Workplace Experience, and vendors
• Be available onsite (sometimes at short notice), especially during visits from the Global Leadership Team (GLT)
• Oversee office maintenance supplies and facilities management to ensure a welcoming and well‑functioning workspace
• Manage catering orders, meeting room set‑ups, and hospitality for in‑office events or leadership visits
• Support company culture initiatives and engagement activities to enhance the employee experience
• Assist with health and safety procedures and compliance requirements

• Partner with departments such as IT, PX, Finance, and Legal to ensure local compliance and support delivering a smooth and efficient employee experience
• Act as the go‑to resource for employee inquiries, helping resolve concerns, answering questions, and providing guidance on company policies, benefits, and resources
• Support remote and hybrid employees by providing resources and tools for a productive and connected remote work experience

The ideal candidate will be highly self‑motivated, disciplined, and able to communicate and work independently while delivering results with minimal supervision.

• 24 years in an office management, administrative assistant, or similar role
• Communication:
  Excellent written and verbal English skills with a friendly and professional demeanor
• Organization:
  Highly organized, detail‑oriented, and able to juggle multiple priorities effectively
• Flexibility:
  Adaptable and comfortable working in a fast‑paced dynamic environment
• People
  
  Skills:
  
  Personable, approachable, and proactive in supporting others
• Work Ethic:
  Demonstrates reliability, discretion, and a commitment to high standards of service
• Technical
  
  Skills:
  
  Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Bonus:
  Familiarity with basic accounting or budgeting principles (beneficial but not essential)

Join Unit4 and be part of one of the most exciting journeys in the cloud ERP software space. We’re a fast‑paced, high‑growth people‑centric company delivering enterprise software for a great people experience and offering our own people a host of benefits and development opportunities. Grow with us  offer:

• A culture built on trust – giving you the freedom and autonomy to be successful
• Balance – with our uncapped time‑off policy, remote working opportunities, and Global Wellbeing Days when the whole company can switch off and prioritize well‑being
• Talented colleagues, role models, and mentors – work, learn, and be inspired by some of the best talent in the software…