Administrative Assistant, Infrastructure & Energy Capital

Infrastructure and Energy Capital invests Macquarie’s balance sheet globally to provide flexible capital solutions and investments to Macquarie’s infrastructure and energy clients, third party sponsors and directly to infrastructure investment opportunities. The team and investments are truly global with c75 executives across the Americas, Europe and Asia with c $2.5bn invested and over 25 individual assets or investments. The mandate includes the development and investment in assets or companies across the Economic and Social, Digital & Data and Energy Transition infrastructure sectors, focusing on opportunities where we create shareholder and stakeholder value.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

This position is responsible for managing day-to-day office operations, assisting team members, executive assistants and ensuring a professional and welcoming environment. Your responsibilities will include the following.

• Schedule meetings, coordinate calendars, and organise appointments for the team.
• Prepare, file, and maintain documents, records, and reports.
• Monitor and order office supplies, ensuring stock levels are maintained.
• Assist with travel arrangements, accommodation bookings, and expense processing.
• Support event and meeting logistics, including room bookings, catering, and set‑up.
• Provide administrative support to management and staff on various projects and tasks.
• Support the COO and central Infrastructure and Energy Capital team with administration and special projects.
• Provide support to general office or executive assistants across teams.

• A highly organised individual with excellent time management skills.
• You have the ability to work well under pressure, manage a high workload, conflicting priorities and deadlines effectively.
• The ability to be resourceful and work independently as well as within a team.
• Excellent verbal and written communication skills.
• A positive and approachable individual with the willingness to go beyond the scope of the usual job description.
• Advanced skills in Outlook, Excel, MS Word and PowerPoint.

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers.
• Paid fertility leave for those undergoing or supporting fertility treatment.
• 2 days of paid volunteer leave and donation matching.
• Access to a wide range of salary sacrificing options.
• Benefits and initiatives to support your physical, mental and financial wellbeing including comprehensive medical and life insurance cover.
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services.
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription.
• Access to company‑funded emergency and backup dependent care services.
• Recognition and service awards.
• Hybrid and flexible working arrangements, dependent on role.
• Reimbursement for work from home equipment.

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender, sexual orientation, marriage or civil partnership, pregnancy, parental status, race, religion or belief, or socio‑economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.