Facilities Database & Reporting Administrator

Facilities Database & Reporting Administrator

Location:

Bristol (Hybrid). In this position you’ll be based in the Bristol office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at

The Facilities Database & Reporting Administrator collates and analyses local, regional and global facilities data to support both strategic and tactical decision‑making. Provides routine and ad‑hoc workplace reports for internal Facilities reviews and business case submissions. Coordinates regional contacts to support Global ESG goals, communicates with business functions on real‑estate usage patterns, and manages the Facilities portal page and databases for the global real‑estate portfolio.

• Collaborate with the global ESG team, the Regional Heads of Facilities, and Regional Administrators to gather data for quarterly and ad‑hoc ESG regulatory reports, audits and tracking of global ESG goals.
• Support strategic and tactical reviews of the Facilities portal page, databases and desk booking tool, producing occupancy reports that manage the real‑estate portfolio, including lease tracking, critical dates, accrual records, and key asset records.
• Provide spreadsheet‑based data support to subject matter experts (SMEs), including the COO of Finance, Global Head of Facilities, Regional Heads of Facilities, Workplace Design SME, Health and Safety SME, Operational Compliance Lead, and Security Business Partner.
• Coordinate with regional teams for accurate and timely upkeep of databases such as ESG, Real Estate, Projects Listing, Health and Safety, WITO (Who Is In the Office) and the Computershare desk‑booking tool.

The successful individual will have experience administering and maintaining facilities related databases, excellent Excel skills, and the ability to handle large amounts of data while delivering succinct and timely reports to stakeholders.

• A high level of experience managing data in Excel and database reports.
• Experience working in a large complex organisation, ideally with global exposure.
• Strong stakeholder engagement skills, clear communication and ability to provide BAU and ad‑hoc reports on time.
• Ability to respond to a wide range of queries from the business, make rational judgments, identify issues and present solutions.
• Experience with Power BI is preferable but not essential.
• Exposure to ESG data and reporting is advantageous but not essential.

• Flexible work – find the best balance between work and lifestyle.
• Health and wellbeing rewards – tailored to support you and your family.
• Invest in our business – set aside salary to purchase shares with a company contribution.
• Extra rewards – recognition awards, team get‑togethers and future investment options.
• More – a welcoming and close‑knit community with experienced colleagues ready to help you grow. Visit  for more information about rewards and life at Computershare.

Computershare is a global financial administration company, employing over 12,000 people around the world. We provide services in over 20 countries to more than 16,000 clients and 75 million customers.

We’re a global leader in financial administration with over 12,000 employees across more than 22 different countries. Our open and inclusive culture helps you grow, move forward and make the most of our world of opportunities.

Fairness and culture – We’re dedicated to providing you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. For support with accommodations or adjustments during our recruitment process please visit

Our Shared Services teams support all of our business lines behind the scenes. Across the world, we have a range of specialisms that ensure the delivery of our business priorities, including Technology, Information Security, Finance, Risk, Audit, Governance, Marketing, Communications and People. Join our strategic team and help us look after the end‑to‑end employee journey while maintaining exceptional standards around the globe.

Entry level

Full‑time

Information Technology