Facilities Coordinator

Join Colchester Institute – Where Your Career Makes a Difference At Colchester Institute is seeking a proactive and organised Facilities Coordinator to support the planning and delivery of small works and reactive maintenance across all college sites. In this key role, you will coordinate external contractors, support summer works planning, and ensure maintenance activities meet health and safety standards and the needs of teaching and learning.

This role is ideal for someone who enjoys variety, takes pride in keeping things running smoothly, and likes working collaboratively in a busy Facilities team.

Job Title:

Facilities Coordinator Full time

About the role:

You'll support the day-to-day operation of the College estate, acting as a key link between contractors, colleagues and campus users to help ensure buildings are safe, well-maintained and welcoming. Act as the main point of contact for external contractors, raising purchase orders, scheduling visits and overseeing works. Maintain accurate records of all works using shared systems to support planning and reporting.

Carry out building inspections and site visits across campuses and leased buildings. Ensure contractors comply with health & safety requirements, including RAMS and permits to work. Work closely with the Facilities team, helpdesk and contracts coordinators to support daily operations. Deliver a responsive, customer-focused service to staff, students and visitors. Assist with management of the College pool vehicle fleet and related records.

Support departmental policies and procedures and maintain your own professional development. Promote the College's Safeguarding, DEI, Values and Health & Safety policies.

Essential Criteria :
Experience in facilities coordination, property maintenance or a related role (or transferable experience). Strong organisational skills and ability to manage multiple tasks. Confidence working with contractors and monitoring work quality. Understanding of health & safety processes, including RAMS and permit-to-work systems. Good communication skills, IT competence and a team-focused approach. Ability to carry out site visits across multiple locations. Desirable:
Experience in an education, public sector or multi-site environment. Knowledge of planned and reactive maintenance or fleet administration.

Experience with facilities management or helpdesk systems. Relevant health & safety training (e.g. IOSH). Why Join us? Supportive, collaborative team Opportunities for professional development A role where your work directly supports students and staff All applications will be assessed against the essential criteria, so please ensure your CV clearly demonstrates how you meet them. We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.