Hybrid Executive Assistant: Finance & Office Ops

Executive Assistant (Personal & Business Assistant)

About the role We are looking for a sharp, dependable right hand to help run the business side of two growing organizations — Healthcare offices in (Laurelhurst & Magnolia) and a mobile clinic — plus a personal wellness retreat project on the side located in Woodinville. This is a hybrid role: equal parts behind-the-scenes operator and in-person team energizer.

What you'll do

• Handle monthly bill pay and payroll across both businesses
• Manage and update wellness retreat website, plus its related bills/subscriptions
• Coordinate and help run meetings with corporate partners
• Visit the offices 1–2x/week — bring snacks, bring good energy, be a friendly presence for the team
• Check in regularly with doctors and dental assistants to make sure nothing's falling through the cracks
• General admin support as things come up

What we're looking for

• Organized, proactive, and comfortable juggling finance tasks and people tasks in the same week
• Basic comfort with bookkeeping/payroll tools and simple website edits (Squarespace/Wix-type platforms)
• Warm, outgoing — someone who genuinely likes walking into a room and lifting the mood
• Trustworthy with financial and confidential information
• Reliable transportation for office visits
• Background check

Good to have

• Experience in a small business or healthcare office setting, Google sheets and drive
• Familiarity with Quick Books or similar payroll/accounting software

Logistics

• Part-time / flexible, with set weekly hours for finance tasks + 1–2 in-office visits
• Seattle area (Laurelhurst & Magnolia offices) and Woodinville Retreat center
• Not a Remote job