Information Technology Project Coordinator

This is a 6+ month remote contract position with our government client. Please no 3rd party calls.

We need an organized, detail-oriented Project Coordinator who can provide reliable

administrative and operational support to the Oracle Cloud Project Manager and the broader

program team. This is a coordination and execution role — the person who makes sure nothing

falls through the cracks.

What You Will Do Meeting Coordination and Documentation

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.
• Maintain and update project documentation including trackers, logs, status reports, and
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.

Financial Tracking and Invoice Support

• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.

General Program Support

• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across work streams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

What We Need Required

• Strong organizational skills and attention to detail — this role lives and dies by follow-through.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple work streams and priorities simultaneously without losing track of details.
• Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.

Beneficial but Not Required

• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.