Administrative Assistant

Administrative Assistant | Full Time# Careers Home## Administrative Assistant | Full Time Apply:
Charleston, West Virginia:
Full time:
Posted Today:
JR
- Peyton Way, Charleston, West Virginia 25309#

Job Description This position provides administrative support to include word processing, photocopying/scanning/faxing, filing and scheduling, performs duties such as answering the phone, greeting guests, coordination of meetings and travel, ordering and stocking office supplies, coordinating mailings, and working on special projects.##

Job Responsibilities
* Schedules and organizes activities, including meetings, travel arrangements, and conferences, while providing administrative support to Regional and Home Office Associates.
* Performs word processing and creates and develops visual presentations for the Executive Leadership team.
* Establishes, develops, maintains, and updates filing systems.
* Updates and uploads information into the Data Management System.
* Retrieves information from files as needed.
* Sorts and distributes incoming mail.
* Drafts written responses and replies to inquiries by phone or email when necessary.
* Responds to regularly occurring requests for information.
* Answers incoming calls, takes messages, and handles routine and non-routine questions.
* Works in cooperation with other Administrative Assistants to provide phone coverage as needed.
* Greets and directs incoming visitors and guests in a professional, courteous, and friendly manner.
* Acts as a liaison between Executive Leadership and other departments.
* Handles confidential and non-routine information with discretion and professionalism.
* Works independently and collaboratively with team members on special projects.
* Assists with planning and coordinating presentations, disseminating information, and coordinating direct mailings.
* Creates general correspondence, memorandums, charts, tables, graphs, business plans, and other administrative documents.
* Proofreads documents for spelling, grammar, formatting, and layout, making appropriate corrections as needed.
* Ensures the accuracy, clarity, and quality of all final documents.
* Processes travel reimbursements through the appropriate approval process.
* Documents and reconciles corporate credit card expenses for submission to Corporate Finance.
* Assists with ordering, receiving, stocking, and distributing office supplies.
* Monitors office security and ensures unauthorized visitors do not gain access to the executive area.
* Makes travel arrangements as needed.
* Completes all other duties as assigned by management.  ## Requirements
* Must possess a high school diploma or GED;
Associate's Degree preferred.
* Must have 3+ years of administrative experience supporting senior-level executives.
* Must have excellent verbal and written communication skills.
* Must demonstrate a polite, considerate, and professional demeanor when interacting with visitors, coworkers, and members of management.
* Must exercise independent judgment when planning, prioritizing, and organizing a diverse workload.
* Must be able to handle and maintain the confidentiality of sensitive information.
* Must be customer-service oriented with the ability to work effectively with others as part of a team.
* Must be highly organized, possess strong multitasking skills, and work with minimal supervision in a fast-paced environment.
* Must have advanced proficiency in Microsoft Office applications, including:

Microsoft Outlook Microsoft Word Microsoft Excel Microsoft Power Point
* Must maintain a neat, well-groomed, and professional appearance.
* Must dress in a professional manner.
* Must be able to sit for extended periods of time.  ## Equal Opportunity Employer We are an Equal Opportunity Employer and do not…