Office Manager

Our client, a healthcare marketing company, is searching for an Office Manager to lead day-to-day operations in its Bergen County office while also supporting key People Operations functions. This is a hybrid role: onsite Monday through Thursday, 8:30am-5:00pm, with Fridays working from home. Travel is minimal. The position is full-time and non-exempt, so it is eligible for overtime.

Reporting to the Executive Vice President, Chief Human Resources Officer, the Office Manager runs the workplace for about 100 employees at this location, with 50-60 people in the office on any given day. You will be the office's go-to troubleshooter and own the vendors, supplies, events and logistics that keep it running smoothly, with a company credit card to get things done.

In

this role YOU will:

• Manage vendor relationships and contracts (cleaning, pantry, maintenance, security, repairs) and leases for office equipment.

• Track office and engagement spend, manage purchase orders and invoices, and look for cost savings.

• Maintain org charts and the HR intranet, and help with HR administration and reporting.

• Partner with HR and IT on onboarding and offboarding: workspace setup, access and logistics.

• Keep reception, the kitchen and conference rooms clean, stocked and guest-ready, and order supplies, snacks and drinks.

• Plan and run catering and events, from meetings and client visits to team lunches, holidays and bring your child to work day.

• Build simple, scalable processes as the organization grows.

The company is looking for a team player who:

• Is personable, proactive and solutions-oriented

• Is highly organized and welcoming to employees and visitors

• Stays calm under pressure

YOU might be the right person if YOU have:

• 3+ years of office management or office administration experience

• Experience managing vendors, supplies and office events

• HR administrative experience, such as onboarding, org charts or HR systems, a plus

• Comfort setting up conference room technology and occasionally lifting 15-25 pounds

Our client offers a base salary of $60,000-$65,000 plus overtime eligibility, excellent benefits (a choice of medical plans including an HSA with a company contribution, dental, vision, a 401(k) with a company match, two weeks of paid time off and 12 paid holidays), a company closure between Christmas and New Year's, summer Fridays that end at 1pm, and a people-first employee experience.