Administrative Coordinator

Plant Powered Metro New York (PPMNY) empowers diverse communities to find better health and overcome chronic disease with whole food, plant-based nutrition. Ample evidence shows that plant-powered eating can prevent and even reverse many of today’s common chronic health issues. Founded in 2019, PPMNY offers evidence-based education, resources, and support to inspire meaningful behavior change and advance public health throughout the New York metropolitan area.

PPMNY maintains and stewards a grassroots network comprised of 200+ educators and volunteers from across NYC and its surrounding counties who work to:

• Raise awareness about the dramatic health benefits of eating a nutrient-rich diet of whole plant foods.
• Educate diverse populations about the power and practice of whole food, plant-based nutrition, with a special focus on communities that experience health disparities, older adults, and healthcare system patients and employees.
• Empower diverse residents to substantially improve their health using food as medicine.
• Build community and provide ongoing peer-to-peer support toward behavior change and maintenance.

PPMNY will soon be rebranded under a new name which will be announced in November 2026.

About the Position

The Administrative Coordinator plays a central role in keeping PPMNY’s team and programs organized, responsive, and running smoothly. The Coordinator is responsible for day-to-day back-office needs including printing, ordering, filing, reception, equipment and inventory management, and other administrative functions. PPMNY seeks a highly organized, resourceful, and service-oriented professional who enjoys creating order, following through on details, and helping others work effectively.

The ideal candidate can manage multiple recurring responsibilities independently, takes initiative when something needs attention, and brings warmth and professionalism to interactions with staff, volunteers, partners, donors, and the public. The Administrative Coordinator should be comfortable learning and working across a variety of digital platforms.

The Administrative Coordinator reports to the Director of Administrative Operations and works closely with staff and core volunteers. This is a 15-20 hour/week position at $30/hour, with the potential to increase hours in the future as organizational needs and resources allow. Hours will generally be spread across at least four weekdays.

Location

While this is a remote/work-from-home position, candidates must be based in NYC, or with easy access to the city, in order to support physical supply management from a TBD central location. In addition, the Administrative Coordinator is expected to occasionally travel to meetings and events in the metro area.

Position Responsibilities Remote Office & Administrative Operations

• Manage office supplies, printing, mail and shipping, equipment, inventory, and other routine office needs.
• Manage staff requests for all outgoing and incoming supplies (typically via courier service) for programs and events, such as literature, culinary kits, and vendor booth equipment.
• Maintain orderly electronic and, where needed, physical filing systems in accordance with organizational procedures.
• Maintain organizational forms, templates, directories, administrative calendars, and other shared resources in the cloud.
• Assist with scheduling, meeting preparation, document preparation, and other routine administrative needs.
• Support staff with purchasing and expense documentation, and help ensure that receipts, invoices, W-9s, and other required records are collected and routed appropriately.
• Serve as a capable day-to-day user and administrator of PPMNY’s core workplace technology and administrative platforms.
• Assist with administrative…