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Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Administrative Management -
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Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Welcome to The Sutherland Group’s Online Careers Centre. If you are searching for a rewarding, challenging career with a company that puts its team members first, you have found it.
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Executive Coordinator
Full-Time in West Kelowna, BC - Hybrid (Remote and In Person) - Sutherland Group
The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for managing executive schedules, coordinating meetings and travel, preparing reports and business documentation, tracking action items and deadlines, and supporting communication across departments. The Executive Coordinator also supports project startup activities, bid and proposal administration, document control, contract and compliance documentation, business development initiatives, and leadership programs.
Acting as a central point of coordination between leadership, project teams, operations, accounting, and external stakeholders, this role helps ensure business priorities, projects, and administrative processes are organized, tracked, and completed efficiently.
Location:
This position is ideally based in West Kelowna, BC, working closely with the Vice President, Operations and leadership team. We recognize that exceptional talent can be located outside the region, and remote work may be considered for the right candidate based on experience, qualifications, and alignment with the needs of the role.
Why Join the Sutherland Group?
Diverse career opportunities across transportation, logistics, industrial services, and construction
Competitive pay, comprehensive rewards, and benefits
Opportunities to build a long-term career, not just a job
A collaborative culture built on safety, respect, and transparency
Meaningful work that supports the success of multiple businesses and teams
Local roots and proud supporters of the communities where we live and work
Compensation
$60,000 - $70,000per year
Compensation will be commensurate with experience, qualifications, and overall alignment with the requirements of the role.
Responsibilities
Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team.
Prepare reports, presentations, meeting materials, executive correspondence, and business documentation.
Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability.
Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration.
Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities.
Manage records, document control, contracts, approvals, filing systems, and other corporate administrative processes.
Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.
Act as a central point of coordination between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.
Additional responsibilities may be assigned as required.
Qualifications
Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field.
2+ years of experience in executive support, administration, project coordination, business support, or a similar role.
Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail.
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent written and verbal communication skills, with the ability to manage confidential information and build relationships across all levels of an organization.
Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset.
Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset.
Familiarity with ERP, CRM, project management, or document management systems is considered an asset.
Benefits & Total Rewards
Extended health, dental and vision
Life and travel insurance coverages
Comprehensive wellness and paramedical support
Employee assistance program
Generous pension matching
Referral bonus opportunities
About Sutherland Group
The Sutherland Group is a family of…
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