Part-time Personal Assistant – Private Family Palm , FL; Hybrid – In-Person & Remote

Position: Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)

A discerning private client is seeking an exceptionally poised, detail-oriented, and proactive Personal Assistant to provide discreet, high-level support. This role demands superior organizational skills, absolute confidentiality, impeccable judgment, and the ability to anticipate needs in a fast-paced, dynamic environment.
Only candidates with direct, high-level Personal Assistant experience supporting private families or principals will be considered.
Must reside in the Palm Beach area (or immediate surrounding regions) for hybrid in-person/remote work.

Key Responsibilities

• Serve as primary liaison between household staff, family office, vendors, and service providers to ensure seamless coordination across multiple locations
• Manage household and office inventories; oversee procurement of supplies, luxury goods, and special-order items
• Coordinate complex, fluid schedules including appointments, meetings, social engagements, and family commitments
• Plan and execute detailed domestic and international travel arrangements (flights, luxury accommodations, ground transportation, detailed itineraries)
• Handle travel documentation (passports, visas, etc.) in close collaboration with the family office
• Assist with personalized gifting, bespoke luxury procurement, and unique client requests
• Schedule and manage medical appointments and overall calendar oversight
• Support planning and execution of special events, family gatherings, and celebrations in partnership with the family office

Schedule & Compensation Details

• Part-time position
  :
  Monday–Friday, 9:00 AM – 2:00 PM
• 25 hours per week guaranteed (year-round)
• Hybrid role requiring regular in-person presence at the client’s Palm Beach residence, with flexibility for remote work as needed

Qualifications & Requirements

• Minimum 5+ years of direct experience as a Personal Assistant in a private family office or equivalent high-net-worth environment
• Outstanding organizational, multitasking, and proactive problem-solving abilities
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with project/task management tools
• Highly polished, professional demeanor with utmost discretion and confidentiality
• Proven track record of working independently, anticipating needs, and thriving under pressure
• Meticulous attention to detail and calm, resourceful approach in a fast-moving environment

This is a rare opportunity to provide trusted, behind-the-scenes support to an ultra-high-net-worth principal in a sophisticated, private setting.